Administrative Associate

2 days ago

Makati City, National Capital Region, Philippines Calvelo.Engineeredes Corporation Full time ₱60,000 - ₱80,000 per year

Administrative

  • Answering telephone calls in a timely and efficient manner.
  • Create and maintain filing systems of necessary documents such as reports, receipts permit, etc., both electronic and hard copy.
  • Maintain and monitor office equipment to ensure proper functionality.
  • Process and comply with establishment permit and other documents for accreditation purpose.
  • Provides weekly report and inventory of office supplies and equipment such as PPE, tools, materials for site engagements/projects, and other supplies necessary for operations.
  • Receives delivered supplies, materials, and equipment; confirms that delivered items match with purchase order specification of quantity, condition, model number, etc.
  • Assist finance and sales department to process payment related to utilities, rental, permit, etc.
  • Process the validation of transportation, itinerary, overtime, meal allowance forms of employees, in a timely manner, in preparation for payroll processing.
  • Provide support to colleagues, especially officers and managers.

Procurement and Logistics

  • Point of contact for procurement and logistics-related responsibilities.
  • Process the purchase of goods and services as endorsed by the managers.
  • Collaborates and communicates with logistics staff, engineers, technicians, and managers, and others involved in the shipment and receipt of products about information related to the shipment.
  • Assist in searching for new suppliers.
  • Establish the process flow for procurement of materials.
  • Attend seminars and representations, as needed.
  • Other tasks as may be assigned.

Qualifications:

  • Bachelor's degree in Business Administration, Office Administration, HR Management, or any related field.
  • At least 1–2 years of experience in administrative or office support (fresh graduates are welcome to apply if willing to be trained).
  • Proven experience in administrative or clerical work
  • Proficiency in MS Office (Word, Excel, PowerPoint) or Google Workspace
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • High attention to detail and accuracy
  • Can work independently with minimal supervision and is a good team player.
  • Ability to maintain confidentiality and handle sensitive information

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