Administrative Associate

1 week ago

Makati City, National Capital Region, Philippines PJ Lhuillier Group of Companies Full time ₱900,000 - ₱1,200,000 per year

We are seeking a highly organized, proactive, and experienced Administrative Assistant to support our executive leadership team.

Qualifications:

  1. 3–5 years of experience in an administrative or executive assistant role, with direct support to C-suite executives.
  2. Experience in a fast-paced, high-demand corporate or professional environment.
  3. Strong organizational and multitasking abilities.
  4. Excellent written and verbal communication skills.
  5. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Duties and Responsibilities:

  1. Provide comprehensive administrative support to C-level executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.
  2. Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
  3. Manage office operations, including supplies, facilities coordination, vendor management, and general organization of administrative processes.
  4. Assist with the planning and execution of meetings, events, and off-site functions.
  5. Draft, proofread, and format correspondence, reports, presentations, and other documents.
  6. Maintain filing systems (digital and physical) and ensure easy retrieval of important records and data.
  7. Support cross-functional projects, track deadlines, and ensure timely delivery of tasks.
  8. Monitor progress and follow up with relevant stakeholders as needed.
  9. Handle sensitive and confidential information with the highest level of professionalism and integrity.

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