Executive Assistant

2 weeks ago

Makati City, National Capital Region, Philippines DysrupIT Full time $90,000 - $120,000 per year

JOB SUMMARY:

We are seeking a highly experienced and proactive Executive Assistant to support a senior executive — and occasionally other leaders — within the business. This role is ideal for someone who thrives in a fast-paced, international environment and can seamlessly manage both professional and personal tasks for a busy executive who frequently travels.

JOB RESPONSIBILITIES:

  • Manage complex calendars, schedule meetings, and coordinate across multiple time zones
  • Organize travel arrangements, itineraries, and accommodations
  • Monitor, organize, and respond to emails on behalf of the executive
  • Assist in planning and coordinating events, meetings, and conferences
  • Track and follow up on action items to ensure timely completion
  • Maintain confidentiality and handle sensitive information with discretion
  • Serve as the point of contact for internal and external stakeholders
  • Anticipate the executive's needs and proactively provide solutions
  • Perform other administrative and operational tasks as required to organize the executive's professional and personal commitments

JOB QUALIFICATIONS:

  • Proven senior-level Executive Assistant experience, ideally supporting C-level leaders
  • Exceptional organizational and multitasking skills
  • Strong written and verbal communication abilities in English
  • Proficient in productivity tools (MS Office Suite, Google Workspace, calendar and email management platforms)
  • Ability to work overlapping hours with the U.S. time zone
  • Professionalism, discretion, and a high level of reliability
  • Experience in coordinating across international locations is a plus
  • Background in supporting executives who travel frequently
  • Experience working in multinational or fast-paced environments

SOFT SKILLS:

  • Excellent verbal and written communication skills
  • Excellent interpersonal and conflict resolution skills.
  • Strong analytical and problem-solving skills.
  • Adaptable and flexible
  • Organized and keen to details.
  • Can work well within a team.
  • Has the initiative and self-drive
  • Able to work independently and under minimal supervision.

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