Executive Assistant

2 days ago

Makati City, National Capital Region, Philippines 5X Full time $40,000 - $80,000 per year

At The 5X Company, we believe in bold thinking, smart strategy, and making meaningful connections that drive real growth. We're a fast-growing team on a mission to help business owners, startups, and corporate teams from all industries achieve explosive results, scaling their success five times over.

Now, we're looking for a proactive, detail-oriented, and highly organized Executive Assistant to support our executive team and help keep our operations running smoothly.

What You'll Do:

As our Executive Assistant, you will be the right hand to our leadership team, ensuring they stay focused, organized, and supported. You'll manage schedules, coordinate meetings, handle communications, and assist with special projects that keep the company moving forward.

This role is perfect for someone who thrives on organization, loves solving problems before they happen, and can anticipate the needs of busy executives.

Key Responsibilities:

  • Manage calendars, schedule meetings, and coordinate appointments for the executive team
  • Prepare meeting agendas, take detailed notes, and follow up on action items
  • Handle incoming communications, including emails, calls, and messages, with professionalism and discretion
  • Assist with travel arrangements, itineraries, and logistics for events or business trips
  • Support the preparation of presentations, reports, and documents for internal and client meetings
  • Coordinate cross-team communications and ensure deadlines are met on executive-led projects
  • Maintain and organize digital files, records, and documents
  • Assist with research, data gathering, and compiling information for strategic decision-making
  • Manage sensitive information with the highest level of confidentiality
  • Provide ad-hoc support for special projects and initiatives led by the executive team

Skills & Qualifications:

  • 1 to 2 years of experience as an executive assistant, administrative assistant, or similar support role
  • Strong organizational and time management skills, with the ability to handle multiple priorities
  • Excellent communication skills, both written and verbal
  • Proficiency with tools such as Google Workspace, MS Office, and project management software
  • High attention to detail and a proactive problem-solving mindset
  • Ability to work independently and maintain confidentiality
  • Comfortable working in a fast-paced, dynamic environment
  • Bonus: Experience supporting executives in a marketing, creative, or startup environment

Job Type: Full-time

Benefits:

  • Opportunities for promotion
  • Promotion to permanent employee
  • Work from home

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • Why do you believe you'd be a great addition to our team in this role?

Work Location: In person

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