Business Assistant Analyst

2 days ago

Manila, National Capital Region, Philippines JPMorganChase Full time ₱900,000 - ₱1,200,000 per year
Description

Join our team to shape the future of executive support. Be at the heart of managing complex administrative tasks and fostering strong relationships. Unlock your potential to drive operational efficiency and strategic goals.

As a Business Assistant Analyst within the Business Support Management, you are expected to be a strong partner to the executives and team/s you will support, as well as to the broader admin group. You must be flexible, proactive, efficient, and a highly resourceful team player. You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities

  • Provide administrative support to MDs and EDs, acting as primary or alternate admin support and interim backup.
  • Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling.
  • Manage meeting scheduling and communications with professionalism and confidentiality.
  • Exhibit effective communication through conversations and well-structured emails.
  • Arrange and manage intricate domestic and international travel logistics.
  • Process invoices and expense claims, ensuring compliance with firm guidelines.
  • Organize and coordinate internal and external events, including meetings and conferences.
  • Prepare high-quality reports, presentations, and internal communications using Microsoft Office.
  • Assist with projects and initiatives, supporting operational efficiency and strategic goals.
  • Foster strong relationships with key partners to create a collaborative work environment.
  • Serve as SME in areas such as Travel & Expense, Sales Enablement, MS Tools, and LLM; mentor new hires and facilitate the new hire admin training program.

Required qualifications, capabilities, and skills:

  • Minimum of 5 years in a senior administrative or executive assistant role
  • Excellent written and verbal communication skills, strong proficiency in Microsoft Office Suite.
  • Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
  • Strong team orientation and ability to build relationships with internal and external stakeholders.
  • Proactively anticipates needs and provides valuable insights, adapting to changing priorities.
  • Demonstrated discretion and good judgment in handling confidential information.
  • Willingness to work night shifts and onsite five days a week

Preferred qualifications, capabilities, and skills:

  • Highly comfortable with learning and adapting to new technologies and productivity tools.
  • Willingness to work flexible hours as dictated by business needs.
  • Experience in client-facing role in a multinational firm.

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