Executive Travel Assistant

1 day ago

Pasig, National Capital Region, Philippines enablesGROUP Full time $40,000 - $60,000 per year

Job Details:

We are seeking a proactive and highly organized Executive Assistant to support the executive team and company operations. The ideal candidate will manage bookings, travel, and logistics, assist with personnel documentation, maintain records, and oversee vendor coordination. This role requires strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Bookings & Appointments

  • Manage and coordinate internal and external meetings, calendars, and appointments for executives and senior staff.

Travel & Logistics

  • Arrange domestic and international travel including flights, accommodations, and ground transport in line with company travel policies.

  • Coordinate travel itineraries and resolve issues related to bookings and logistics.

Vendor & Supplier Coordination

  • Handle registration and onboarding of vendors/suppliers.

  • Compile required company information and documentation for vendor accreditation.

  • Maintain an organized database of suppliers and service providers.

Subscriptions & Services

  • Manage subscriptions to business tools, platforms, and services.

  • Monitor renewal dates and ensure timely payments or cancellations.

Transport & Export/Import

  • Oversee logistics and documentation related to transport and import/export activities.

  • Liaise with shipping providers and ensure compliance with relevant regulations.

Personnel & Documentation

  • Format CVs and personnel profiles for internal and external use.

  • Prepare and organize onboarding documents for new hires.

  • Maintain accurate and up-to-date employee records, including Health, Safety & Environment (HSE) and training certifications.

Requirements:

  • Proven experience as an Executive Assistant or in a similar administrative role.

  • Strong organizational and time-management skills.

  • Proficiency in MS Office and travel booking platforms.

  • Excellent written and verbal communication.

  • Ability to handle confidential information with discretion.

  • Familiarity with HSE and personnel documentation is a plus.

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