Administrative Coordinator/Operation Assistant

5 days ago

Philippines Remote VA Full time ₱45,000 - ₱70,000 per year

Job Title: Operations Assistant / Admin Coordinator

Location: Remote

Employment Type: ---

Gender Requirement: Male applicants only

Job Description

The Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.

Key Responsibilities
  • Assist in scheduling meetings, interviews, and internal activities
  • Confirm and follow up on phone calls with clients, partners, and team members
  • Conduct research and compile findings into actionable summaries
  • Prepare and maintain spreadsheets for tracking operational metrics
  • Monitor daily reports and flag inconsistencies or delays
  • Provide general administrative support to various departments
  • Maintain organized digital records and documentation
  • Coordinate with internal teams to ensure workflow continuity
Qualifications
  • Male applicant, preferably based in the Philippines
  • Proven experience in administrative or operations support roles
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize effectively
  • Familiarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systems
  • High level of professionalism, discretion, and reliability
  • Bachelor's degree in Business Administration, Management, or related field (preferred but not required)
Preferred Skills
  • Experience in remote work environments
  • Familiarity with EMR, Symplast, or similar platforms
  • Basic knowledge of sales coordination or client-facing support
  • Ability to adapt to fast-paced and evolving workflows

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