Administrative Coordinator/Operation Assistant

2 days ago

Philippines Remote VA Full time ₱200,000 - ₱250,000 per year

Job Title: Operations Assistant / Admin Coordinator

Location: Remote

Employment Type: ---

Gender Requirement: Male applicants only

Job Description

The Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.

Key Responsibilities
  • Assist in scheduling meetings, interviews, and internal activities
  • Confirm and follow up on phone calls with clients, partners, and team members
  • Conduct research and compile findings into actionable summaries
  • Prepare and maintain spreadsheets for tracking operational metrics
  • Monitor daily reports and flag inconsistencies or delays
  • Provide general administrative support to various departments
  • Maintain organized digital records and documentation
  • Coordinate with internal teams to ensure workflow continuity
Qualifications
  • Male applicant, preferably based in the Philippines
  • Proven experience in administrative or operations support roles
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize effectively
  • Familiarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systems
  • High level of professionalism, discretion, and reliability
  • Bachelor's degree in Business Administration, Management, or related field (preferred but not required)
Preferred Skills
  • Experience in remote work environments
  • Familiarity with EMR, Symplast, or similar platforms
  • Basic knowledge of sales coordination or client-facing support
  • Ability to adapt to fast-paced and evolving workflows

  • Executive Assistant

    3 weeks ago

    , Metro Manila, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Administrative Assistant

    3 weeks ago

    , , Philippines Finberty Full time

    Join to apply for the Administrative Assistant role at Finberty. Finberty employs a scientific approach to assist financial advisors in building teams, generating leads, and engaging customers. Our methods are research-driven and specifically designed to optimize and improve the efficiency of financial advisory services. We aim to transform how advisors...

  • Administration Assistant

    2 days ago

    Philippines RemoteSprout Full time ₱12,000 - ₱21,600 per year

    Role DescriptionThis is a full-time remote role for an Administrative Assistant at a U.S.-based company. The Administrative Assistant will be responsible for managing daily operational tasks, organizing documents, scheduling meetings, and ensuring smooth workflows across the team. This position requires a detail-oriented professional with excellent time...

  • Operations Coordinator

    2 days ago

    Philippines Remote VA Full time ₱80,000 - ₱120,000 per year

    Job Title: Operations CoordinatorWork Schedule: Part-Time (20 hours/week) | EST Time ZoneLocation: RemoteRemote VA PH is seeking a detail-oriented and organized Operations Coordinator to support day-to-day operations, ensuring a smooth experience for tutors and students. This role involves managing user intake, providing customer service, and assisting with...

  • Administrative Assistant

    1 week ago

    , Albay, Philippines Winyard Accounting Services Full time

    Overview Manage daily administrative operations and ensure efficient workflow. Coordinate office procedures to enhance productivity and support staff needs. Assist with scheduling meetings, appointments, and maintaining calendars. Handle correspondence, communications, and visitor interactions professionally. Maintain and organize filing systems, both...

  • Coordinator, Team Member Operations

    2 days ago

    Philippines Carnival Corporation Full time ₱150,000 - ₱250,000 per year

    DescriptionJOB SUMMARY:The Team Member Operations Coordinator can be assigned in any major areas of the operation either in Documentation, Welfare & Technical Assistance and Dispatch to carry out administrative functions effectively and efficiently using both in-house and outsourced technologies. Once assigned to a specific area, the role will report to the...

  • Administrative Assistant

    1 week ago

    Philippines Telostaff Full time ₱420,000 - ₱504,000 per year

    Administrative AssistantAbout Telostaff:We help companies and people be the best version of themselves.Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the...

  • Administrative Assistant

    2 weeks ago

    , , Philippines Smartsourcing Full time

    Description Administrative Assistant About the job Administrative Assistant You make real estate real easy join Smartsourcing as an Admin Assistant and keep every deal in check. Hi! We’re Smartsourcing , and we’re on the hunt for a full-time , onsite Administrative Assistant who brings structure to the hustle. From contracts to client updates, you’ll...

  • Administrative Assistant

    2 days ago

    Philippines Scalesource Full time ₱12,000 - ₱18,000 per year

    Job Description: Administrative Assistant & BookkeepingLocation: Remote (Work from Home)Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)Compensation: $1,200 USD per monthROLE DEFINITIONWe are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and...

  • Administrative Assistant

    2 days ago

    Philippines East West Banking Corporation Full time

    About the job Administrative AssistantAbout the JobLocation: Greenhills WestCorporate Title: Rank & FileWork Arrangement: On-siteOur Branch Banking team is looking for experienced professionals to join us in Greenhills with the role of Administrative Assistant.In this role you provide efficient administrative support to the division, including coordinating...