Administrative Assistant

6 days ago

Philippines Muvr Full time ₱800,000 - ₱1,200,000 per year
About Muvr

Muvr is a fast-growing logistics and marketplace platform transforming how people move, deliver, and remove items — think Uber or Grab for movers and last-mile delivery. We connect customers, providers, and partners through technology that simplifies complex logistics with transparency, trust, and speed.

Role Overview

We are seeking a highly organized, detail-oriented Administrative Assistant to support Muvr's Founder's Office. You will work directly with the CEO, Chief of Staff, and Executive Assistant to coordinate strategic initiatives, manage cross-functional workflows, and ensure priorities move efficiently across teams. This is a high-impact role offering visibility across the company and the opportunity to support leadership at the core of Muvr's operations.

Key Responsibilities
Founder's Office Coordination
  • Support the CEO, Chief of Staff, and Executive Assistant in daily administrative and project coordination tasks.
  • Maintain and track Founder's Office priorities, ensuring updates are communicated across departments.
  • Coordinate meetings, prepare agendas, track action items, and ensure timely follow-through.
  • Route leadership tasks to appropriate teams and track progress in ClickUp.
Documentation, Organization & Systems Management
  • Maintain structured documentation across Google Drive, Sheets, and internal knowledge bases.
  • Create, organize, and update SOPs, trackers, and dashboards for the Founder's Office.
  • Prepare summaries, reports, and reference materials for leadership.
  • Ensure digital systems and files are consistently organized, accurate, and audit-ready.
Task Management & Cross-Functional Execution
  • Support project tracking across multiple teams including Operations, Product, Marketing, Creative, and Support.
  • Assign and follow up on cross-departmental tasks to ensure timely completion.
  • Proactively identify bottlenecks and escalate delays to the Chief of Staff or Executive Assistant.
Communication & Coordination
  • Draft structured, professional communications on behalf of the Founder's Office.
  • Manage inbound messages and requests, ensuring they are routed to the correct stakeholders.
  • Maintain consistent communication quality, clarity, and tone across all internal correspondence.
CRM, Data & Reporting Support
  • Maintain and update internal spreadsheets, trackers, and CRM records.
  • Prepare light analytics, summaries, and reports for leadership decision-making.
  • Support data cleanup and dashboard maintenance as needed.
AI & Automation Support
  • Utilize ChatGPT and other AI tools to draft documentation, summarize meetings, and enhance workflow efficiency.
  • Propose and implement automation solutions to streamline recurring tasks.
Qualifications
  • 2–4+ years of experience in administrative, operations, or coordination roles.
  • Strong organizational and multitasking abilities in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Familiarity with Google Workspace, ClickUp, Slack, and CRM tools.
  • High attention to detail, accuracy, and task ownership.
  • Proactive, resourceful, and comfortable managing ambiguity.
  • Experience supporting senior leadership or executives preferred.
Performance Metrics
  • Accuracy and timeliness of task tracking and follow-ups.
  • Quality and organization of documentation systems.
  • Completion rate of Founder's Office initiatives.
  • Communication clarity and responsiveness.
  • Reduction in missed deadlines or task misalignment.
Tools You'll Use
  • ClickUp
  • Google Workspace (Docs, Sheets, Drive)
  • Slack
  • ChatGPT / AI Tools
  • CRM Systems
  • Internal Trackers & Dashboards

  • Administrative assistant

    4 days ago

    Philippines Remote VA Full time ₱25,000 - ₱50,000 per year

    Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote workJob Description: We are looking for a detail-oriented and organized Administrative Assistant with experience in Electronic Medical Records (EMR) systems. This role involves managing administrative tasks in a healthcare setting, ensuring accurate patient records, and supporting the...

  • Administration Assistant

    4 days ago

    Philippines RemoteSprout Full time $12,000 - $17,000 per year

    Role DescriptionThis is a full-time remote role for an Administrative Assistant at a U.S.-based company. The Administrative Assistant will be responsible for managing daily operational tasks, organizing documents, scheduling meetings, and ensuring smooth workflows across the team. This position requires a detail-oriented professional with excellent time...

  • Administrative Assistant

    4 days ago

    Philippines Remote VA Full time ₱25,000 - ₱40,000 per year

    About the Role:We are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention...

  • Administrative Assistant

    4 days ago

    Philippines East West Banking Corporation Full time

    About the job Administrative AssistantAbout the JobLocation: Greenhills WestCorporate Title: Rank & FileWork Arrangement: On-siteOur Branch Banking team is looking for experienced professionals to join us in Greenhills with the role of Administrative Assistant.In this role you provide efficient administrative support to the division, including coordinating...

  • Administrative Assistant

    4 days ago

    Philippines Remote VA Full time ₱25,000 - ₱40,000 per year

    We are in need of an Administrative Assistant who will provide daily support to our team by managing schedules, handling communications, maintaining records, and utilizing Kixie Call Dialer for outreach and follow-ups. This role requires excellent organizational skills and a customer-focused attitude.Key Responsibilities Make outbound calls and follow up...

  • Administrative Assistant

    4 days ago

    Philippines Remote Raven Full time ₱1,200,000 - ₱2,400,000 per year

    About the RoleWe are seeking a highly organized and resourceful Administrative Assistant to support our team in contract management, payment collections, and process optimization. This role is ideal for someone who is tech-savvy, detail-oriented, and experienced in streamlining workflows through automation tools.The ideal candidate will play a key role...

  • Legal Administrative Assistant

    4 days ago

    Philippines Transitions Executive Search + Hr Business Solutions Full time ₱150,000 - ₱250,000 per year

    Job Description Administrative Assistant - International Patent Law Firm, Philippines   An international patent law firm is in need of an Administrative Assistant to join its expanding team. The successful candidate, reporting to the Head of Administration, will be responsible in providing administrative support to the company which includes, but not...

  • Administrative Assistant

    6 days ago

    Philippines Telostaff Full time ₱420,000 - ₱504,000 per year

    Administrative AssistantAbout Telostaff:We help companies and people be the best version of themselves.Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the...

  • Administrative Assistant

    6 days ago

    Philippines Atticus Solutions Full time ₱1,000,000 - ₱2,000,000 per year

    ADMINISTRATIVE ASSISTANT (Long-Term Contractor Role)Leading Solar Company North AmericaA leading solar company specializing in the development, design, and manufacture of commercial PV mounting solutions for rooftops across North America. Since 2010, we have proudly installed over 150 MW of clean renewable energy across 600+ projects in the United States and...

  • Marketing Administrative Assistant

    4 days ago

    Philippines Virtual Staff 365 Full time $300,000 - $500,000 per year

    Our client is a dynamic Australian-based communications and brand strategy agency that partners with businesses to bring clarity, creativity, and strategic impact to their marketing and communication efforts.They are now looking to hire an Administrative Assistant to provide essential support to the Managing Director and a small, collaborative team working...