Administrative Assistant

Administrative Assistant

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today

Job Summary

We are seeking a highly organized and responsive Administrative Assistant to support the smooth execution of daily operations across HR, systems, and administrative functions. This role plays a vital part in managing team member onboarding, maintaining accurate records, coordinating meetings, and ensuring software and tech systems are properly tracked and aligned.

If you're detail-oriented, tech-savvy, and thrive in a fast-paced, support-driven environment, this is an exciting opportunity to make a meaningful operational impact.

Duties and Responsibilities

• Coordinate job postings, track candidates, and support recruitment and onboarding activities
• Prepare HR documentation including offer letters and signature coordination for onboarding paperwork
• Facilitate onboarding and offboarding, including system setup, creation of software user accounts, and training logistics
• Maintain up-to-date and confidential employee records, rosters, and team member profiles in the CRM (Salesforce)
• Manage scheduling of meetings, events, interviews, and virtual appointments for team members
• Create and manage user accounts for platforms such as Google Workspace, Microsoft, Adobe, Dropbox, Salesforce, and Trainual
• Perform monthly audits of software subscriptions by cross-referencing billing, active accounts, and the active team roster
• Support data entry, updates, and reporting within the CRM system to ensure operational accuracy
• Assist with implementing and maintaining HR policies, training initiatives, and compliance tracking
• Organize digital and physical records, track deadlines, and support ongoing administrative tasks to enhance workflow efficiency

Required Skills and Abilities

• Exceptional organizational skills and high attention to detail
• Strong written and verbal communication skills
• Technical proficiency with workplace tools such as Google Workspace, Microsoft Office, Salesforce, Dropbox, and Adobe
• Experience using Salesforce is highly preferred
• Demonstrated reliability, responsiveness, and accountability in support roles
• Experience with data entry and record management in CRM or HR systems
• Ability to handle sensitive employee information with professionalism and confidentiality
• Ability to work US hours, with flexibility once independently working in role based on team preferences.

Preferred Qualifications

• Prior experience in HR support, administrative coordination, or SaaS-based environments
• Familiarity with Trainual or similar learning/knowledge management platforms
• Experience coordinating onboarding/offboarding and managing system access

Telostaff Core Values and Benefits:

Together we…

• Focus On People: We consistently demonstrate care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development.
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php35, Php42,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Education:

• Bachelor's (Required)

Experience:

• Salesforce: 2 years (Required)

Language:

• English (Required)

Work Location: Remote