Admin Assistant

1 day ago

Makati City, National Capital Region, Philippines HIS Global Business Inc. Full time ₱240,000 - ₱264,000 per year

Requirements

  • Graduate of BS in Business Administration or any management courses.
  • Preferably with at least 1 year of experience of record management. Fresh graduates with relevant internship are welcome to apply.
  • Proficient in office management systems, procedures and applications (MS Office, Google workspace).
  • Excellent time management skills, ability to multitask and prioritize work.
  • Detail-oriented, problem-solving skills, excellent written and verbal communication skills
  • Strong organizational and planning skills

Key Responsibilities and Duties:

  • Manage communications including phone calls, emails, memos, letters, and forms.
  • Organize schedules, set appointments, plan meetings, and take detailed minutes.
  • Assist in preparing reports and maintaining filing systems, office policies, and procedures.
  • Handle procurement of office supplies, research suppliers, and reconcile expense reports.
  • Provide general support to staff and serve as point of contact for internal and external clients.
  • Liaise with executives, senior administrative assistants, and the Makati admin office for requests and queries.
  • Prepare gate passes/permits for ingress or egress of items.
  • Assist in processing business permits, fire clearances, and other regulatory requirements.
  • Ensure office cleanliness and organization.
  • Oversee PEZA compliance, including preparation and renewal of required permits and certificates (Occupancy, Annual Inspection, Electrical, Mechanical, Fire Safety, etc.).
  • Handle government transactions and compliance, such as visa processing (Tourist Visa, 9G, downgrades), DOLE work permits (AEP, Certificate of Exclusion), and submissions to SSS, PhilHealth, and Pag-IBIG.

Benefits:

  • Yearly Performance Appraisal
  • Skill Set Appraisal
  • HMO & Group Life Insurance
  • Government-mandated (SSS, PHIC, and HDMF)
  • Annual Team Building Activities
  • Monthly Celebrations

Job Types: Full-time, Fresh graduate

Pay: Php20, Php22,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Life insurance

Work Location: In person

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