
Virtual Assistant Trade/Construction Support
4 days ago
About the Role
Remote Part-Time
We are seeking a highly organised and proactive Virtual Assistant to support a growing trade/construction business. This role involves assisting with CRM and job management setup, daily scheduling, quoting support, client communications, and general admin tasks. The ideal candidate will have experience working with trades or construction companies, be tech-savvy, and confident in liaising with suppliers, subcontractors, and clients.
Key Responsibilities
- Assist in setting up and implementing a CRM system to streamline processes and improve client interactions.
- Assist in setting up and implementing a CRM system to streamline processes and improve client interactions.
- Manage daily job scheduling, transitioning from the current whiteboard system to ServiceM8 for improved workflow visibility.
- Answer and manage inbound phone calls professionally, filtering inquiries and addressing client needs promptly.
- Support the quoting process by liaising with distributors/manufacturers for shed/material quotes, preparing drafts for review, and sending approved quotes to clients.
- Assist with invoicing by ensuring job hours and costs flow correctly from ServiceM8 into Xero.
- Maintain organised digital records of jobs, documents, and communications.
- Draft and update Standard Operating Procedures (SOPs), documents, and checklists.
- Manage business email accounts, including new admin setup and inbox organisation.
- Provide general support to management and ensure seamless coordination across the business.
Qualifications & Skills
- Proven experience as a Virtual Assistant or Admin Support for trade/construction businesses.
- Strong knowledge of ServiceM8 (or similar job management software) and Xero integration.
- Excellent English communication skills (verbal and written), with professional phone handling experience.
- Highly organised with strong attention to detail and ability to manage multiple priorities.
- Confident in liaising with suppliers, subcontractors, and clients professionally.
- Tech-savvy, with the ability to quickly learn new software and create efficient workflows.
Nice-to-Have
- Experience in quoting support and job costing for trades/construction.
- Familiarity with SOP creation.
- Knowledge of Australian construction and welding terminology.
Preferred Characteristics
- Proactive and solutions-focused, able to anticipate needs with minimal supervision.
- Detail-oriented and thorough, ensuring accuracy and consistency in work
- Calm and professional under pressure, with a positive and reliable attitude.
- Independent, self-motivated, and strong problem-solving skills.
- Empathetic communicator who can build trust with clients and team members
Perks and Benefits
- Competitive salary + signing bonus
- 13th month pay & annual leave credits
- Government benefits + HMO after 6 months
- Monthly catch-ups with free meals
- Birthday perks & anniversary bonus
- Virtual parties & face-to-face gatherings
- Continuous training & upskilling opportunities
- A dedicated manager to support you, not just match and go
Job Type: Part-time
Pay: Php15, Php18,000.00 per month
Expected hours: 20 per week
Benefits:
- Company events
- Work from home
Work Location: Remote
-
Virtual Assistant
4 days ago
Philippines tradeva Full time ₱180,000 - ₱216,000 per yearVirtual Assistant Quoting & Admin Support (Electrical Contracting)A growing electrical contracting business based in Australia. With the company expanding quickly, the owner is seeking a dedicated Virtual Assistant to support quoting, pricing, and administrative tasks. This role will start part-time (20 hours per week) and potentially grow into a full-time...
-
Trades Construction Coordinator
4 days ago
Philippines OutSta Full time ₱600,000 - ₱1,200,000 per yearWe are seeking a highly organized and experienced Trades Construction Coordinator to join our team remotely. The ideal candidate will have a strong background in MEP systems (Mechanical, Electrical, Plumbing) and a thorough understanding of the Florida Building Code. This role will be responsible for ensuring the coordination and compliance of construction...
-
Virtual Assistant
4 days ago
Philippines tradeva Full time ₱200,000 - ₱240,000 per yearPosition: Virtual Assistant - Construction Business SupportOverview:We are seeking a highly organised and proactive Virtual Assistant to support a growing construction business. The ideal candidate will have experience in bookkeeping, project administration, and supplier coordination, with the ability to work independently while maintaining accuracy and...
-
Remote Construction Scheduler –
4 days ago
Philippines Warrior Construction Full time ₱480,000 - ₱780,000 per yearCompany: Warrior ConstructionLocation: Remote (Philippines)Rate: PHP 40,000–65,000/month (DOE)Hours: Monday–Friday, 8 AM–5 PM HST (Hawaii Time)Reports to: CEO & Project ManagerStart Date: ImmediateABOUT US:Warrior Construction is a Hawaii-based general contracting company scaling fast across residential and commercial markets. We run multiple projects...
-
Remote Construction Accountant –
4 days ago
Philippines Warrior Construction Full time ₱1,200,000 - ₱2,400,000 per yearCompany: Warrior ConstructionLocation: Remote (Philippines)Schedule: Monday–Friday, 8 AM–5 PM HST (Hawaii Standard Time)Reports to: CEO & BookkeeperStart Date: ASAPWHO WE ARE:Warrior Construction is a high-performance general contracting company based in Hawaii, managing both commercial and residential construction projects across all islands. We...
-
Executive Virtual Assistant
1 week ago
, , Philippines Buscojobs Full timeExecutive Virtual Assistant – Remote (Bezla.com LLC, Imus) Permanent | This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company’s experienced operators, industry-leading platforms,...
-
Executive Virtual Assistant
1 week ago
, Metro Manila, Philippines Buscojobs Full timeJob 1: Executive Virtual Assistant – Mandaluyong (Bezla.com LLC) Posted 95 days ago This is a remote position. Bezla.com LLC is a U.S.-based global hotel sales and marketing management company operating branded full- and select-service hotels, resorts, convention centers, and independently owned hotels. The company seeks an enthusiastic, entrepreneurial...
-
Virtual Assistant Operations
4 days ago
Philippines tradeva Full time ₱960,000 per yearJob Title: Virtual Assistant Operations & Administration Support - Plumbing & Roofing CompanyJob Overview:We are looking for a proactive and detail-oriented Virtual Assistant to provide operational and administrative support across the business. This role requires someone who is highly organized, excellent at maintaining systems and records, and confident in...
-
Virtual Assistant
2 days ago
Philippines Payment Pilot Full time ₱480,000 - ₱600,000 per yearAre You a Team Leader, Supervisor, or Operations Manager Ready to Transition Into a Virtual Assistant Role?We're looking for highly skilled professionals from the BPO industry who are ready to take their leadership, organizational, and problem-solving experience and apply it in a Virtual Executive Assistant role.As an EA, you'll work directly with...
-
Trade Marketing Assistant
22 hours ago
, Metro Manila, Philippines Buscojobs Full timeOverview The Trade Marketing Assistant is responsible for developing and executing marketing strategies and materials for on-trade and off-trade accounts. This role involves creating impactful marketing collaterals, coordinating with the graphic artist, and presenting programs to clients to support sales and enhance brand presence. Responsibilities Marketing...