Virtual Electrical Estimating

Job Title: Electrical Estimating & Administrative Assistant (Virtual Role)

About the company:

A full-service electrical contractor that has been servicing residential, new build, commercial, and industrial markets across Australia for almost 20 years. As a proud family-owned and operated business, they value a high standard of workmanship, a safety-first approach, and a commitment to helping their employees grow and succeed. To support their continued expansion, they're seeking an experienced and detail-oriented Electrical Estimating & Administrative Assistant to assist with quoting, project documentation, and administrative support to improve efficiency and turnaround times.

Key Responsibilities (Prioritized):

• Prepare and manage detailed electrical quotes, proposals, and cost estimates based on supplier pricing, drawings, and job specifications.
• Update and maintain pricing catalogs, supplier databases, and quote templates to ensure accuracy and consistency.
• Process purchase orders, invoices, and reconcile job-related expenses in alignment with company systems and workflows.
• Manage client communications related to quotes, variations, and follow-ups via email and phone.
• Organize and maintain job files, ensuring all documents, plans, and reports are correctly stored and accessible.
• Support the operations and project teams by scheduling jobs, coordinating with suppliers, and tracking project timelines.
• Prepare progress claims, invoice documentation, and assist with financial reconciliations as required.
• Assist in developing and refining internal procedures and training documentation using tools such as Loom or SharePoint.
• Generate and send daily or weekly summary reports to management outlining completed and pending tasks.

Qualifications (Prioritized):

• Minimum 2 years of experience in an administrative, estimating, or quoting role within the electrical, construction, or trade services industry.
• Proven experience using ServiceM8, SimPRO, or similar trade management platforms.
• Proficiency in Microsoft Office 365, particularly Excel and Word, and familiarity with Google Workspace.
• Strong written and verbal English communication skills, with the ability to prepare professional documents and correspondence.
• Experience in managing invoicing, purchase orders, and supplier coordination.
• (Nice to have) Experience using QuickBooks or Xero for invoicing and reconciliation.
• (Nice to have) Familiarity with reading basic electrical drawings and interpreting job scopes.

Preferred Characteristics:

• Highly organized and detail-oriented, with excellent time management skills.
• Proactive and self-motivated, able to work independently and anticipate the needs of the team.
• Strong communicator confident in both written and verbal communication with tradespeople, suppliers, and clients.
• Tech-savvy, quick to learn new software and systems.
• Problem solver who takes initiative to streamline processes and suggest improvements.
• Dependable and professional, with a strong work ethic and commitment to accuracy.
• Team-oriented mindset with a positive, can-do attitude that aligns with The Watt Groups family-driven culture

Perks and Benefits

• Competitive salary + signing bonus
• 13th month pay & annual leave credits
• Government benefits + HMO after 6 months (client approval)
• Monthly catch-ups with free meals
• Birthday perks & anniversary bonus
• Virtual parties & face-to-face gatherings
• Continuous training & upskilling opportunities
• A dedicated manager to support you not just match and go.

Job Type: Part-time

Pay: Php18, Php20,000.00 per month

Expected hours: 20 per week

Benefits:

• Company events
• Work from home

Work Location: Remote