Payroll Administrator

Objective of the position

Responsible for overall payroll administration for IVMI-Somerset, New Jersey, utilizing good judgment, discretion, professionalism and conforming to all applicable laws, company policies and regulatory requirements.

Responsibilities

· Maintain payroll information by collecting, calculating, and entering data. Prepare and process payroll via UKG vendor software in a timely fashion. Responsible for coordination of any necessary research; contact with the Company's payroll vendor.

· Process payroll in compliance with federal and state regulations, enforce adherence to requirements and advise management on needed actions.

· Handle the administration of the electronic timekeeping system. Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service. Ensure all employees are adhering to company time off policy and procedures.

· Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title and department/division transfers etc.

· Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

· Resolve payroll discrepancies by collecting and analyzing information.

· Provide payroll information by answering questions and requests.

· Maintain payroll operations by following policies and procedures, reporting needed changes to management.

· Maintain employee confidence and protect payroll operations by keeping information confidential.

· Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy including compliance with federal/state/local regulations.

· Track and record all employee additions, terminations, status changes or changes to other personal information as they relate to necessary payroll records including employee payroll or benefits records or other data as required.

· Initial new hire records creation, employee orientation scheduling, documentation review and recordkeeping.

· Interface with corporate and local People & Culture to act as coordinator for payroll-related benefits.

· Provide assistance to the People & Culture Department as needed.

Qualifications

• Associate degree required.

• Minimum 2 years' payroll processing experience required.

• Experience with payroll and time/attendance software. UKG software experience preferred.

• Knowledge of federal and state employment laws and some aspects of human resources including: benefits, payroll, leaves of absence (STD, NJFLI, FMLA, NJFLA, WPFML), 401k, Section 125, W-2's etc.

• Ability to acknowledge employee privacy laws and protect company value by keeping employee information confidential.

• Computer literate in Microsoft Office. Strong Excel experience required.

• Strong mathematical aptitude.

• Ability to identify, analyze and resolve problems in a timely manner with great attention to detail.

• Strong communication and interpersonal skills, both oral and written, with the ability to professionally interact with all levels throughout the organization. Employee service oriented.

• Thoroughness, with ability to organize and prioritize workload.

• Detail-oriented and systematic with the ability to meet deadlines and to ensure accurate work.

• Ability to work independently with minimal supervision

Job Type: Full-time

Pay: Php30, Php65,000.00 per month

Benefits:

• Additional leave
• Company events
• Flexible schedule
• Flextime
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Ability to commute/relocate:

• Santa Rosa City: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• US Payroll: 3 years (Preferred)

Language:

• English (Preferred)

Location:

• Santa Rosa City (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Expected Start Date: 09/01/2025