Payroll Administrator

3 days ago

Pulong Santa Cruz, Calabarzon, Philippines Ivoclar Full time ₱800,000 - ₱1,200,000 per year

In the performance of respective tasks and duties, all employees are responsible for

the following:


• Implementation and fulfillment of all regulatory, health and safety requirements


• Implementation and fulfillment of all company policies and procedures, including those

outlined in our Employee Handbook.

Objective of the position:

This position is responsible for the review of employees' payroll generated by outsourced party and the timely crediting of payroll to employees' account. Ensure the correctness of net pay, taxes, deductions and social contributions. Record the payroll entries and ensure proper remittances of socials and taxes to government agencies.

Responsibilities

Operation


• Received payroll instruction from P&C


• Review payroll instructions on loan dedictions and refund, deductions for AR-Health,

Ideal Vision, mobile excess usages, unliquidated cash advances, and social

contribution matters,


• Prepare journal entries for actual payroll, social contributions, accruals & reversal of

payroll (e.g. bonuses, fringe benefits, and salaries for resigned or unpaid payroll)


• Send payroll instructions to the outsourced service provider and act as the point

person for any inquiries.


• Receive and review the payroll register from the oursourced service provider and

submit it to the Supervisor


• Prepare payroll journal entries and submit to the Supervisor for review & approval


• Upload approved journal entries in SAP


• Load the payroll payment in the Online Banking system and request bank signatories

to authorized the payment


• Resolved payroll issues together with P&C personnel and answer employees inquiries

regarding payroll calculations, deductions or payslip issues


• Communicate payroll availability to all employees


• Review of payroll calendar prior to the change of the year


• Prepare the schedule of monthly remittances of withholding tax & socials


• Submit withholding tax schedule to General Accounting team for payment &

preparation of BIR Form (at least 3 days prior BIR deadline


• Submit the annual schedule of employee alphalist and substitute filing schedule to BIR


• Review tax annualization, alphalist and employee 2316


• Approve social contributions in egov


• Maintain accurate records of employee attendance, hours worked, and leave taken


• Verify and reconcile timesheets with payroll data to ensure accuracy


• Monitor and track overtime, holiday pay, and other time-related compensation


• Address discrepancies in timekeeping records and resolve issues promptly


• Ensure compliance with company policies and labor regulations regarding

timekeeping

Administrative


• Performs other duties that maybe assigned and trained as to skills and experience.

Adherence to the Code of Business Conduct and all subscribed standards.

Qualifications


• BS Accountancy Graduate


• With at least 3 years experience in the field of Financial and General Accounting.


• Proven experience as payroll specialist or payroll officer


• Experience in shared services (preferred)


• Solid understanding of accounting fundamentals and payroll best practices.


• Very good knowledge of legislation and regulations of the field


• Proficient in MS Office and good knowledge of relevant software and databases


• Trustworthy with attention to confidentiality


• Outstanding organizational ability with great attention to detail


• Average to good communication skills

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