Bookkeeping Admin Assistant

17 hours ago

San Fernando, Philippines Remote Employee PH Full time

Remote Employee BPO has an outstanding opportunity for youRole: Bookkeeping Admin Assistant (QBO Data Entry)Compensation: Competitive Basic SalaryBenefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Night Differential (If applicable), Government Mandated BenefitsWork Schedule: 5-day work week, 9:00pm - 6:00am Philippine timeWork Setup: Work-from-HomeAbout the RoleWere looking for a detail-oriented and reliable Bookkeeping Admin Assistant (QBO Data Entry) to handle expense data entry and categorization in QuickBooks Online (QBO). This role plays a key part in supporting our finance and operations teams by ensuring all expense records are accurate, properly coded, and compliant with internal reimbursement policies.Duties & ResponsibilitiesReview emailed receipts and supporting documentation submitted by bankers and staff.Accurately upload and attach receipts into QBO, ensuring all entries have appropriate supporting details (date, vendor, amount, purpose).Code transactions into correct categories such as:                        Late Night Meal            Weekend Meal (Breakfast, Lunch, Dinner)            Land Transportation (Uber, Lyft, Taxi)            Client Meal / Entertainment            Travel Meal (Per Diem)            Office Group Lunch (Friday Lunch)            Travel & Accommodations            Other Authorized Expenses (with managerial approval)Verify that expenses comply with PEIs reimbursement limits and policy rules before entry.Flag receipts that exceed policy limits or lack adequate information and return to submitter for clarification.Maintain organized records of all uploaded receipts in QBO for audit and compliance purposes.Qualifications / ExperienceProficiency with QuickBooks Online (QBO) required.Experience in bookkeeping, data entry, or accounting support roles.Excellent attention to detail and ability to follow policy guidelines.Strong communication skills to clarify or escalate questionable expenses.Prior experience with financial services or expense categorization preferred.

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