Law Firm Administrator

19 hours ago

Mabalacat, Central Luzon, Philippines beBeeParalegal Full time ₱147,880 - ₱293,760
Job Overview

This role exists to support a law office's efficient daily operation by managing client communications, scheduling, document preparation, and billing processes.

The Responsibilities
  • Email & Communication Management: Manage multiple client-group emails, ensure prompt and professional responses, use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management: Draft legal documents using available templates and software, organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates, ensure intake forms are completed thoroughly and accurately.
  • Administrative Operations & Billing: Oversee task management using Asana to monitor staff workflow and deadline adherence, assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks: Coordinate events and staff recognition activities, provide additional supportive tasks as needed for office operations.
Requirements
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software.
  • Bilingual Spanish Speaker.
Preferred Qualifications
  • Excellent communication skills, both written and verbal, with a professional tone.
  • Highly proactive and self-starting, anticipating needs and independently managing priorities.
  • Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
  • Comfortable with technology, including Microsoft Office Suite, legal software, and task management tools.

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