Stock Administration Specialist

3 days ago


Quezon City, National Capital Region, Philippines beBeeEquity Full time $150,000 - $200,000
Stock Administration Professional

We are seeking a seasoned Stock Administrator to manage global equity programs, ensuring accurate processing of equity transactions. This role involves maintaining and reconciling equity data within Equity Edge Online, ensuring data integrity and accuracy.

The ideal candidate will have extensive experience with equity compensation structures and compliance requirements. They must be detail-oriented, have strong organization and communication skills, and be hands-on.

Key Responsibilities:
  • Manage day-to-day operations of global equity programs.
  • Maintain and reconcile equity data within Equity Edge Online.
  • Support semi-annual ESPP enrollment & purchases, contribution rate changes, and disposition reporting.
  • Partner with the Payroll team to record equity compensation income, tax withholding, and ESPP contribution elections in our HRIS platform.
  • Collaborate with the HR Tech team to maintain and update requirements for data transmissions of demographic, tax, and ESPP data between Equity Edge Online (E*Trade) and Workday.
  • Collaborate closely with the finance/Accounting team to ensure accurate and timely accounting for stock-based compensation (ASC 718).
  • Support preparation of quarterly and annual financial statements, including footnotes and disclosures related to equity compensation, ensuring compliance with SEC Regulations.
  • Assist with internal and external audit requests related to equity compensation, providing documentation and explanations as needed.
  • Assist with Form 3921/3922 distribution and W2 income reporting for equity awards.
  • Complete monthly audits of equity grants, terminations, and share balances outstanding.
  • Assist with implementing new controls and processes as a public company.
  • Provide timely support to employees regarding equity-related inquiries and proactive outreach to promote employee account opening and equity grant acceptance.
Requirements:
  • Bachelors degree in Finance, Accounting, Business Administration, or equivalent experience.
  • 5+ years of experience in stock administration or equity compensation, preferably within a multinational corporation.
  • Experience with Equity Edge Online (E*Trade) a plus.
  • Certified Equity Professional (CEP) Level II or Level III.


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