Executive Assistant to the CEO

1 month ago


Quezon City, National Capital Region, Philippines REGAN INDUSTRIAL SALES, INC Full time
About the Role:

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a unique opportunity to serve as the CEO's right-hand person, ensuring smooth operations across all aspects of the businesses.

Key Responsibilities:
  • Administrative Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating meetings across multiple businesses.
  • Communication Management: Draft, review, and respond to correspondence on behalf of the CEO, ensuring clear and professional communication with clients, partners, and internal teams.
  • Meeting Facilitation: Attend meetings with/or on behalf of the CEO, take comprehensive notes, and follow up on action items to ensure effective execution and progress.
  • Client Engagement: Represent the CEO in client meetings and discussions, maintaining a professional demeanor and building strong relationships to foster business growth and development.
  • Project Coordination: Oversee and manage special projects as directed by the CEO, ensuring deadlines are met and objectives are achieved.
  • Operational Support: Assist with the day-to-day operations of the businesses, including coordinating with various departments, handling logistics, and resolving operational issues as they arise.
  • Travel Coordination: Arrange and manage travel itineraries, accommodations, and other logistics for the CEO and other key stakeholders.
  • Document Management: Prepare, review, and organize documents, presentations, and reports for internal and external use.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and discretion, maintaining a high level of trust and integrity.

Qualifications:

  • Experience: Minimum of 3 years experience in an Executive Assistant or similar role, preferably supporting a CEO or senior executive.


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