Senior Administrative Support Specialist

18 hours ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $50,000 - $75,000
Job Title: Senior Administrative Support Specialist

This is a remote position as an Executive and Accounting Assistant. The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential.

Main Responsibilities:
  • Manage professional calendars and schedules for two executives, ensuring efficient time management and coordination.
  • Track and monitor expenses across multiple ongoing projects with meticulous attention to detail.
  • Perform receipt analysis and data entry into QuickBooks for proper financial tracking and reporting.
  • Coordinate maintenance requests for properties by communicating effectively with vendors.
  • Serve as a key administrative point of contact, facilitating smooth operations between stakeholders.
  • Assist with organizing documentation related to properties and projects.
  • Provide general administrative support to ensure operational efficiency.
Key Qualifications:
  • Bilingual in Spanish
  • Strong administrative and organizational skills
  • Proficiency in QuickBooks and/or Buildium
  • Effective communication and interpersonal skills
  • Ability to work independently and as part of a team
Requirements:
  • Experience in real estate, property management, or construction industries.
  • Previous experience with QuickBooks is required.
  • Familiarity with Buildium property management software is desired.
  • Client management experience.
  • Basic bookkeeping skills and understanding of financial record-keeping.
  • Excellent organizational abilities with strong attention to detail.
  • Outstanding written and verbal communication skills for professional vendor coordination.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Self-motivated with a willingness to learn new systems and processes.

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