Senior Administrative Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱80,000 - ₱120,000
Job Title: Senior Administrative Specialist

We are seeking an experienced and highly organized administrative professional to provide proactive and seamless support to senior leadership across multiple functional areas.

This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

  • Manage calendars and schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.

In addition, the successful candidate will be responsible for:

  • Serving as the primary point of contact for internal and external communications on behalf of senior leaders.
  • Drafting, reviewing, and managing email, Slack, and task-based communications to ensure timely follow-ups and responses.
  • Organizing and preparing for meetings, including setting agendas, taking notes, and following up on action items.
  • Participating in team and leadership meetings as required to gain context on priorities and critical business activities.
  • Planning and coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.

The ideal candidate will have:

  • Proficiency in Asana, experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system.
  • A minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course.
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).

We offer a range of benefits, including:

  • Health Insurance.
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

Schedule: Depends on the leader's time zone.

Location: This is a remote job.

Salary Package: At least PHP 60,000.

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