Medical Administrator

16 hours ago

Bacoor, Calabarzon, Philippines beBeeAdministration Full time $50,000 - $75,000

Medical Scheduler/Executive Assistant Role Overview

We are seeking a highly organized, detail-oriented, and proactive individual to fill the role of Medical Scheduler/Executive Assistant. This position requires prior experience working in a medical setting as you will be handling sensitive patient information, coordinating schedules, and ensuring seamless support for executives and patients.

  • Manage executive calendars, travel arrangements, and meeting coordination.
  • Serve as the first point of contact for patients, clients, and partners via phone, email, or virtual reception.
  • Schedule medical appointments, follow-ups, and patient reminders with accuracy and care.
  • Maintain and update patient and office records in scheduling systems and CRM software.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office and scheduling operations.

Requirements:

  • Prior experience in a medical setting is required.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant.
  • Knowledge of and compliance with HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office/G Suite; experience with scheduling or CRM tools preferred.
  • Highly motivated, adaptable, and proactive mindset.

Benefits:

  • Competitive salary.
  • Opportunity to build valuable skills in medical administration and executive support.
  • Supportive team environment with training provided.
  • Growth potential for high performers.

Key Skills: Medical Administration, Executive Support, HIPAA Compliance, Organizational Skills, Communication Skills, Microsoft Office/G Suite, Scheduling Tools, CRM Software, Teamwork, Adaptability, Proactivity.

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