Virtual Executive Support Specialist

3 hours ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱30,000 - ₱35,000
Job Description

We are seeking a highly skilled and experienced Administrative Support Professional to provide top-notch support to our executives. The ideal candidate will have excellent organizational skills, strong communication abilities, and the ability to handle sensitive information with discretion.

Key Responsibilities
  • Executive Support & Coordination: Act as the primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
  • Calendar & Meeting Management: Manage executives' calendars, schedule and set up meetings, and take minutes during discussions.
  • Administrative & Travel Coordination: Make travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory.
  • Financial Tracking & Reporting: Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
  • Communication & Correspondence: Format information for internal and external communication (memos, emails, presentations, reports), screen and direct phone calls, and distribute correspondence.
  • Outreach: Utilize platforms to engage with potential clients.
  • Research & Output: Conduct research and create detailed outputs.
  • Filing & Organization: Organize and maintain the office filing system.
Required Skills and Qualifications
  • High school graduate, college undergraduate, or college graduate.
  • Experience in bookkeeping and accounting is a plus.
  • Proficient in utilizing various software applications, including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets.
  • Familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools.
  • Resourceful in finding solutions to problems that may arise during work.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Outstanding organizational skills.
  • Fluent in English, both written and spoken.
  • Good time-management skills and the ability to meet deadlines.
  • With good character and willing to work on a graveyard shift is a plus.
  • Detail-oriented person
  • Willingness to undergo training and adapt to new processes
  • Available for a full-time job.

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