Senior Project Coordination Specialist

3 days ago

Makati City, National Capital Region, Philippines beBeeCoordinator Full time
Project Coordinator Job Summary

We are seeking a skilled Project Coordinator to join our team.

The successful candidate will be responsible for coordinating cross-functional teams, managing the artwork development process, and maintaining project data to ensure timely delivery of projects with minimal risks.

  • Assist the Project Manager in developing and tracking project plans, ensuring deliverables are completed on time and within scope.
  • Coordinate end-to-end artwork management, including version control, approvals, and timely delivery to meet production schedules.
  • Report on and coordinate the packaging transition and associated liabilities to ensure zero financial impact.
  • Act as a key liaison between sales, procurement, production, regulatory, quality, and logistics teams by coordinating cross-functional activities to keep deliverables on schedule, and proactively flagging any delays or disconnects to the senior project manager.
  • Own the accuracy and maintenance of critical project data, including timelines, project documents, and the artwork process.
  • Prepare regular reports, dashboards, and presentation materials for internal stakeholders.
  • Facilitate the Product Life Cycle master data setup and updates, manage the change control process, and support delisting activities in coordination with stakeholders.
  • Identify and recommend process improvements to increase operational efficiency and support best practices in project coordination.
Requirements

Our ideal candidate will possess:

  • Project coordination or project support experience in Consumer Packaged Goods or manufacturing environments.
  • 3+ years in project coordination, managing end-to-end timelines, and supporting project management activities.
  • College Diploma/Bachelor's degree in a relevant field, or an acceptable combination of education, training, and experience.
  • Experience in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, SharePoint).
  • Highly organized with exceptional attention to detail.
  • Collaborative, proactive, and capable of managing multiple priorities under tight deadlines.
  • Excellent written and verbal communication skills.
  • Experience coordinating artwork management and packaging development processes is an asset.
  • Familiarity with project management tools (e.g., MS Project, Smartsheet) and ERP systems is an asset.

As this is an independent contractor position, it does not come with traditional employment benefits.

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