Administrative Support Specialist
6 days ago
We are seeking a highly organized and proactive professional to provide comprehensive support to our leadership team in the ANZ region.
The ideal candidate has experience supporting senior leaders, with strong organizational, communication, and problem-solving skills. They will manage day-to-day operations, coordinate across teams, and support business and people-related processes.
Main Responsibilities- Manage calendars, meetings across time zones, calls, and travel arrangements.
- Prepare and format reports, presentations, and other business documents.
- Support process improvements, policies, and handbook development.
- Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
- Maintain records, databases, and office systems for efficiency.
- Assist in preparing KPI scorecards, leadership conferences, and other reports.
- Support onboarding and offboarding of employees in ANZ.
- Assist with payroll documentation, reimbursements, and HR reporting.
- Help coordinate training, performance reviews, and recruitment processes.
- Support employee engagement activities (recognitions, gifts, events).
- Act as the key point of contact for the ANZ team with regional/global offices.
- Coordinate with internal and external stakeholders to ensure smooth workflows.
- Provide support for regional projects, events, and initiatives.
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
- Strong calendar, travel, and meeting management experience across time zones.
- Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
- Excellent written and verbal communication skills.
- Highly organized, detail-oriented, and able to manage multiple priorities.
- Discreet and professional in handling confidential information.
- Proactive, resourceful, and solutions-focused.
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