Office Administrator Role

11 hours ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱850,000
Administrative Assistant - High Performance Role

This is a highly organized and proactive position that requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.

Main Responsibilities:
  • Edit property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform
  • Update the online calendar via Google weekly
  • Check client lists monthly to ensure new additions are marked as Marketing to receive newsletters
  • Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites with guidance from the supervisor
  • Create Companies and their related Contacts with names, emails, phone numbers, and religious affiliation
  • Connect with clients on social media platforms: follow on Facebook, LinkedIn, YouTube, and connect with current contacts on LinkedIn
  • Conduct research on events for attending/exhibiting, current religious affairs of interest, and newsletters, journals, and magazines
  • Provide administrative support to the executive team as needed
  • Maintain organized records of documents, spreadsheets, and correspondence
Qualifications:
  • Proven experience as an Administrative Assistant or Executive Assistant
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
  • Experience with CRM software, preferably HubSpot
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy in editing spreadsheets and managing data
  • Ability to conduct research and present findings effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and manage multiple tasks efficiently
  • Strong problem-solving skills and proactive attitude
Preferred Skills:
  • Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools
  • Experience in lead generation and client relationship management
  • Knowledge of the real estate industry and property management
  • Experience in creating and managing marketing lists
  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders

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