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Job Summary:

The Administrative Support Specialist is responsible for performing routine office functions, such as drafting correspondence, organizing and maintaining files, or providing information to callers.

Main Responsibilities include:

  • Answering telephones and giving information to callers, taking messages, or transferring calls to appropriate individuals
  • Greeting visitors or callers and handling their inquiries or directing them to the appropriate persons according to their needs
  • Creating and entering necessary information for different documentations into the database
  • Using computers for various applications, such as database inputs or word processing
  • Operating office equipment, such as fax machines, copiers, or phone systems
  • Setting up and managing paper or electronic filing systems, recording information, updating paperwork, or maintaining documents
  • Operating electronic mail systems and coordinating the flow of information, internally or with other organizations
  • Scheduling and confirming appointments for different stakeholders
  • Maintaining scheduling and event calendars
  • Composing, typing, and distributing meeting notes, routine correspondence, or reports
  • Completing forms in accordance with company procedures