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Executive Assistant Manager

2 weeks ago

Taguig, National Capital Region, Philippines American Express Full time

As a key member of the Customer Engagement Network (CEN) APAC, Canada & Amex Philippines' Country Manager's Office, this role plays a critical part in ensuring seamless operational support to the Leadership Team across CEN and Manila site. The ideal candidate will possess a strong eye for business, exceptional organizational skills, and an exceptionally high attention to detail.

  • This Senior Executive Assistant supports the Vice President of CEN across the region (APAC & Canada) & the General Manager of American Express Philippines branch (VP of CEN APAC / Canada & GM of Amex PH). Responsibilities include managing all administrative items in an accurate manner.
  • The incumbent is responsible for coordinating and managing the calendar of the VP of CEN APACC & GM of Amex PH and its Office, scheduling high-level meetings, appointments and events across all time zones.
  • Meeting Preparation and Follow-up - Organize meetings including building and preparing agendas, briefing documents/decks, taking minutes and follow-up on action items.
  • Travel Management - plan and coordinate detailed travel and expense arrangements, including but not limited to international travel, visa applications, team events, accommodation, transportation and travel itineraries.
  • Expense Management - Track and reconcile expense reports in Concur ensuring compliance with policies and timely submission of reimbursements.
  • Event Planning - plan, coordinate and execute events, off-site meetings, Sr Leader visits, conferences and other events led by the CMO, ensuring all logistics are handled efficiently.
  • High Level Communication - serve as liaison with internal and external stakeholders, managing emails, phone calls and in-person meetings with professionalism.
  • Engagement Budgets - tracking of allocated engagement budgets and Rewards Blue across CEN APAC. Support in awarding Rewards Blue points in behalf of the VP of CEN APACC and GM of Amex PH and its office.