Executive Assistant

4 days ago

Taguig, National Capital Region, Philippines Propel Manila Full time

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Propel Manila

Talent Acquisition at Propel Manila and Elesi Studios

Position: Executive Assistant

Department: Support / Admin

The Executive Assistant's strengths are on these fundamental aspects:

  • Executive Support and Management
  • Project Management and Execution
  • Company Image Lead
  • Innovative Thinking
  • Stakeholder Management
  • Culture Fit and Culture Addition

Executive Support and Management:

  • Manages and coordinates heavy, complex meeting schedules, including the management of calendars, related correspondence, meeting details, and logistics coordination.
  • Completes a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; facilitating schedule and coordination for annual executive check-ups; and managing errands including but not limited to: bank transactions (Manager's check, credit card payments, etc.), post-paid account transactions, booking of driver as necessary.
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the executive, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executive's style and organizational policy.
  • Serve as the executive's administrative liaison to the Board of Directors and ensures to prepare documents for review and presentation to boards of directors.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Project Management & Execution:

  • Lead executive-projects in both its ideation, execution, as well as resource allocation.
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
  • Prepares a summary of creative teams workload on a weekly basis and helps manage bandwidth with creative leads in charge.
  • Maintaining comprehensive and accurate corporate records, documents and reports.

Innovative Thinking:

  • Contribute in planning and coordinating administrative procedures and systems and devising ways to streamline processes.

Company Culture Fit & Culture Addition:

  • Be an active participant and advocate of the team/agency's culture to create a positive and energetic work environment.

Key Skills and Requirements:

  • Problem Solving, Persistence & Belief in the power of the Big Idea to create purposive work.
  • Articulate to communicate clear thoughts and more importantly, directions.
  • Strategic in its identification of problems, approaches or solutions.

Technical Experiences:

  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Knowledge of other languages is an asset.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, Project Management, and Management

Industries

Advertising Services and Executive Offices

#J-18808-Ljbffr

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Jinyi Holdings Group Corporation Full time

    On-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionCompany DescriptionJinyi Holdings Group Corporation is a key player in the Philippines' infrastructure development, offering world-class heavy equipment, engineering, architecture services, and competitive financing solutions.Role DescriptionThis is a full-time on-site Executive...

  • Executive Assistant

    2 days ago

    Taguig, National Capital Region, Philippines Sutherland Full time

    Company DescriptionSutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with youJob DescriptionAs an Executive Assistant,...

  • Executive Assistant

    3 weeks ago

    Taguig, National Capital Region, Philippines Cedar Havana Company Full time

    Executive Assistant /Translator to the President Hokkien/Mandarin SpeakingAbout Us:We are seeking an Executive Assistant & Translator to support the President. This is a high-level role that combines both administrative and translation responsibilities. The ideal candidate will be fluent in Hokkien or Mandarin and will be ready to travel, accompany the...

  • Executive Assistant

    1 day ago

    Taguig, National Capital Region, Philippines Globe Telecom, Inc. Full time

    Executive Assistant (ST Telemedia Global Data Centres Philippines)Executive Assistant (ST Telemedia Global Data Centres Philippines)Apply locations Makati Chino Roces time type Full time posted on Posted 30+ Days Ago job requisition id R0000015428At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of...

  • Executive Assistant

    2 days ago

    Taguig, National Capital Region, Philippines AIRR Labs Full time

    AIRR Labs Taguig, National Capital Region, PhilippinesExecutive AssistantThe Executive Assistant will work directly with the Country Head and will be responsible for assisting her in terms of streamlining strategic initiatives, overseeing program management and communicating objectives to departments. He/She should have proven success in a business...

  • Executive Marketing Support Specialist

    2 days ago

    Taguig, National Capital Region, Philippines Visage Executive Search Full time

    We're looking for a highly motivated Marketing Assistant to support our marketing team at Visage Executive Search. In this role, you'll be responsible for a variety of tasks that will help us achieve our marketing goals.About the Role:Conduct market research to provide valuable insights for our marketing strategies.Collaborate with the team to develop and...

  • Executive Assistant

    4 days ago

    Taguig, National Capital Region, Philippines Fresenius Medical Care Full time

    The Executive Assistant supports executives by managing confidential materials, coordinating communications, and handling tasks like meetings, travel, budgeting, and correspondence. The role requires strong organizational skills, discretion, and the ability to prioritize in a fast-paced environment.Responsibilities:Managing emails (organizing and...

  • Executive Assistant Manager

    3 days ago

    Taguig, National Capital Region, Philippines OPPO Careers PH Full time

    Job DescriptionThe role of the Personal Executive Assistant is a critical support position that requires exceptional organizational, time-management, and multitasking skills. The successful candidate will be responsible for providing high-level administrative and personal assistance to the executive and their family.The ideal candidate will have proven...

  • Virtual Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines PM Consulting Full time

    | Night Shift | Hybrid – Taguig Are you an organized and detail-oriented professional looking for a dynamic role? We're looking for a Virtual Executive Assistant to provide remote support to senior executives in a fast-paced environment. Job Functions: Your primary role and responsibility is to deliver proactive support and administrative services,...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    Taguig, National Capital Region, Philippines Manila Padel Club Full time

    Company DescriptionManila Padel Club is pioneering the introduction of padel in the Philippines, bringing this social sport to the country for the first time. Our mission is to bring people together through competition and fun. Located in the heart of Bonifacio Global City, our flagship venue features five high-quality courts that meet International Padel...

  • Executive Virtual Assistant

    1 week ago

    Taguig, National Capital Region, Philippines Televisit MD Full time

    Executive Virtual Assistant | $6-$8/hr | Remote | Harwood GlobalHarwood Global is looking for a detail-oriented and proactive Executive Virtual Assistant to support our leadership team. This is a remote position with a competitive hourly rate of $6-$8/hr.Responsibilities:Manage calendars, emails, and appointmentsHandle administrative tasks and document...

  • Coach and Leader for Executive Assistants

    3 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Executive Assistant Coach Program LeadWe are seeking a highly skilled coach to lead our Executive Assistant Coach Program, driving the development of executive assistants to excel in high-pressure settings. This key role demands expertise in coaching, leadership, and collaboration.Responsibilities:Design and implement a comprehensive coaching program...

  • Executive Assistant Lead

    2 days ago

    Taguig, National Capital Region, Philippines AIRR Labs Full time

    AIRR Labs is seeking a highly skilled Executive Assistant to support our Country Head in Taguig, Philippines. This role involves overseeing strategic initiatives, program management, and communicating objectives to departments.Key Responsibilities:Assist the Country Head in streamlining strategic initiativesOversee program management and communicate...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines M Commerce Corporation Full time

    On-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionGovernment Mandated Benefits13th Month PayInsurance Health & WellnessHMODescriptionAssist in formulating product selection strategies for each brand.Monitor the execution of operational strategies for each brand.Track the daily operational data of each brand, collect data, and generate...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines UnitedHealth Group Full time

    Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion,...

  • Communication and Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Salientes-Gonzalez Associates Full time

    As the Communication and Executive Assistant, you are expected to manage the internal and external communications of the whole district and its partners; ensuring that all the communication channels are up to date with the latest announcements from FWD Life Philippines.The position entails that you will be expected to keep track of the upcoming events,...

  • Personal Executive Assistant

    3 days ago

    Taguig, National Capital Region, Philippines OPPO Careers PH Full time

    The Personal Executive Assistant with Household Management is a key support role responsible for providing high-level administrative and personal assistance to the executive and their family. The successful candidate will be adaptable, organized, and capable of managing both business and household-related tasks efficiently. This position requires relocation...

  • Executive Assistant Coach Lead

    3 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Job OverviewWe are seeking a seasoned professional to lead our coaching team, specializing in preparing executive assistants to excel in high-pressure environments. This critical role demands exceptional leadership skills, the ability to develop and manage coaching programs, and a deep understanding of the life of an executive assistant.Main...

  • Specialist in Executive Assistant Development

    3 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Coaching Team Lead OpportunityTier1usa is seeking a highly skilled leader to spearhead our coaching team, driving the development of executive assistants to excel in high-pressure settings. This key role demands expertise in coaching, leadership, and collaboration.Responsibilities:Develop a customized coaching program to enhance executive assistants'...

  • Executive Assistant to Senior Management

    4 days ago

    Taguig, National Capital Region, Philippines Jones Lang LaSalle Incorporated Full time

    About the Role:We are seeking a highly skilled and experienced Executive Assistant to join our team. This is an exceptional opportunity for an individual who is passionate about providing top-notch administrative support to senior-level executives.As an Executive Assistant, you will be responsible for providing administrative support to high-level...