Executive Assistant
2 weeks ago
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Talent Acquisition at Propel Manila and Elesi StudiosPosition: Executive Assistant
Department: Support / Admin
The Executive Assistant's strengths are on these fundamental aspects:
- Executive Support and Management
- Project Management and Execution
- Company Image Lead
- Innovative Thinking
- Stakeholder Management
- Culture Fit and Culture Addition
Executive Support and Management:
- Manages and coordinates heavy, complex meeting schedules, including the management of calendars, related correspondence, meeting details, and logistics coordination.
- Completes a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; facilitating schedule and coordination for annual executive check-ups; and managing errands including but not limited to: bank transactions (Manager's check, credit card payments, etc.), post-paid account transactions, booking of driver as necessary.
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the executive, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executive's style and organizational policy.
- Serve as the executive's administrative liaison to the Board of Directors and ensures to prepare documents for review and presentation to boards of directors.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Project Management & Execution:
- Lead executive-projects in both its ideation, execution, as well as resource allocation.
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
- Prepares a summary of creative teams workload on a weekly basis and helps manage bandwidth with creative leads in charge.
- Maintaining comprehensive and accurate corporate records, documents and reports.
Innovative Thinking:
- Contribute in planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Company Culture Fit & Culture Addition:
- Be an active participant and advocate of the team/agency's culture to create a positive and energetic work environment.
Key Skills and Requirements:
- Problem Solving, Persistence & Belief in the power of the Big Idea to create purposive work.
- Articulate to communicate clear thoughts and more importantly, directions.
- Strategic in its identification of problems, approaches or solutions.
Technical Experiences:
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Knowledge of other languages is an asset.
Mid-Senior level
Employment typeFull-time
Job functionAdministrative, Project Management, and Management
IndustriesAdvertising Services and Executive Offices
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