Virtual Executive Assistant
1 week ago
• Calendar/Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
• Email Management - Screen, respond to and/or action emails as necessary
• Travel Management - Arrange the flight and hotel accommodations of the executive, and other logistical requirements (VISA, transfers, etc.)
• Expense Management - Track and submit expenses for reimbursement or paymentrequisition and adhering to monthly deadlines
• Events Management - Assist in setting up the logistics (venue, catering, electronicequipment) of the event and coordination of invites and monitoring RSVPs
• Timesheet Management - Track, enter and submit the worked hours of the executive and adhering to weekly deadlines
• Telephone Management - Relay accurate and detailed messages, and action or transfer callsto the executive as required
• Client Relationship Management - Build relationships with clients and their EAs, update and maintain client lists using company's database, and track information and report on clients and/or markets
• Customized Communications - Prepare or amend simple correspondences or documents using company's templates while adhering to the Firm's branding, collate and/or print documents for meetings, and transcribe short recordings of meetings
• Service Line-specific Tasks - Assist the executive on key Service Line objectives, processes, client deliverables and setting up IT tools Job Requirements:
•Candidate must possess at least a Bachelor's/College Degree, any field (open to candidates with Vocational Degree or equivalent)
• Assistance/Secretary/Admin Assistant or equivalent is preferred but not required
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)
• Above average English communication skills, both written and spoken
• Possesses working knowledge of a variety of web-based tools
• Ability to handle multiple executives, priorities and deadlines
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