Strategic Business Operations Manager

2 weeks ago

Porac, Philippines beBeeExecutive Full time $12,000 - $18,000
Job Description">

About Us

We are a staffing agency that specializes in helping small business owners scale their operations with top talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Our mission is to provide unparalleled support to our clients, enabling them to achieve their goals while fostering a culture of growth and development.

As a member of our team, you will be part of a dynamic and collaborative environment that values partnership, service, and excellence.

Responsibilities
  • Manage the CEO's inbox and task list, ensuring timely follow-ups and clear priorities.
  • Schedule meetings, coordinate calls, and assist with business communication.
  • Shift invoicing to QuickBooks and handle sending, tracking, and collecting payments.
  • Prepare and maintain essential client documents like W9s and COIs.
  • Help create and document standard operating procedures for smoother operations.
  • Assist in setting up tools and systems to improve workflow efficiency.
  • Support bid tracking and internal organization for future growth opportunities.
  • Act as a proactive and dependable support to the CEO in a fast-paced environment.
Requirements
  • 5+ years experience in an operational and executive assistant role.
  • Highly detail-oriented and thrives on clarity, structure, and follow-through.
  • Proactive and takes initiative—anticipates needs before being asked.
  • Tech-savvy with tools like QuickBooks, Google Workspace, Slack, and Zoom.
  • Communicates clearly and professionally, both in writing and over the phone.
  • Able to manage shifting priorities and work independently with minimal supervision.
  • Brings experience supporting small U.S.-based businesses, ideally in construction or trades.
  • Bonus if you've worked with entrepreneurs or supported civil/construction projects.
  • A plus if you have a knack for improving workflows and streamlining operations.
Benefits
  • $1000 - $1500/mo. depending on experience
  • $500 bonus at 90 days and $1,800 available in annual performance bonuses
  • 13th month pay
  • Performance-based bonuses
  • Comprehensive HMO policy, including dependents.
  • Annual continuing education budget to support professional development

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