Senior Business Administrator

1 day ago


Pulong Santa Cruz, Calabarzon, Philippines beBeeExecutive Full time $800 - $1,600

Executive Support Specialist

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We are seeking an experienced Executive Support Specialist to provide high-level support to a fast-growing E-Commerce company. This role is ideal for a seasoned professional who thrives in dynamic environments and is skilled at anticipating needs, streamlining operations, and enabling executive focus.

Work Hours: 40 hours/week (full-time); EU working hours
Work Set-Up: Remote; Independent Contractor

Key Responsibilities:
  • Manage inbox and calendar for executives
  • Track and coordinate tasks and projects
  • Handle financial coordination and basic reporting
  • Create Standard Operating Procedures (SOPs) from Loom recordings and existing processes
  • Maintain data dashboards (Google Sheets) and handle data entry
  • Prepare weekly/monthly business performance reports
  • Book travel and handle ad hoc admin tasks
  • Join daily/weekly check-in calls
Partnerships & Growth:
  • Support and manage affiliate partnerships
  • Support and grow influencer collaborations
  • Support B2B partnerships and outreach

Process & Systems Management:

  • Update and maintain online stores
  • Enter and update product data (pricing, promos, info)
  • Build SOPs and workflows to document key processes
  • Identify and implement internal efficiency improvements
Requirements:
  • 5+ years experience as an Executive Assistant, ideally supporting an e-commerce founder
  • Fluent in spoken and written English
  • Exceptionally organized, detail-oriented, and proactive
  • Strong skills in Google Sheets, including dashboards and reporting
  • Proven experience in inbox/calendar management, SOP creation, and business reporting
  • Hands-on experience with Shopify and at least one marketplace
Preferred Requirements:
  • Practical experience managing listings and backend tasks across multiple marketplaces
  • Experience sourcing and managing affiliate, influencer, and B2B partnerships
  • Strong background in financial coordination and reporting support
  • Comfortable with travel planning and handling personal assistant tasks
  • Genuine interest in personal development and exploring productivity tools
Recruitment Process:
  • Initial Interview
  • Client Interview


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