
Senior Business Administrator
1 day ago
Executive Support Specialist
">We are seeking an experienced Executive Support Specialist to provide high-level support to a fast-growing E-Commerce company. This role is ideal for a seasoned professional who thrives in dynamic environments and is skilled at anticipating needs, streamlining operations, and enabling executive focus.
Work Hours: 40 hours/week (full-time); EU working hours
Work Set-Up: Remote; Independent Contractor
- Manage inbox and calendar for executives
- Track and coordinate tasks and projects
- Handle financial coordination and basic reporting
- Create Standard Operating Procedures (SOPs) from Loom recordings and existing processes
- Maintain data dashboards (Google Sheets) and handle data entry
- Prepare weekly/monthly business performance reports
- Book travel and handle ad hoc admin tasks
- Join daily/weekly check-in calls
- Support and manage affiliate partnerships
- Support and grow influencer collaborations
- Support B2B partnerships and outreach
Process & Systems Management:
- Update and maintain online stores
- Enter and update product data (pricing, promos, info)
- Build SOPs and workflows to document key processes
- Identify and implement internal efficiency improvements
- 5+ years experience as an Executive Assistant, ideally supporting an e-commerce founder
- Fluent in spoken and written English
- Exceptionally organized, detail-oriented, and proactive
- Strong skills in Google Sheets, including dashboards and reporting
- Proven experience in inbox/calendar management, SOP creation, and business reporting
- Hands-on experience with Shopify and at least one marketplace
- Practical experience managing listings and backend tasks across multiple marketplaces
- Experience sourcing and managing affiliate, influencer, and B2B partnerships
- Strong background in financial coordination and reporting support
- Comfortable with travel planning and handling personal assistant tasks
- Genuine interest in personal development and exploring productivity tools
- Initial Interview
- Client Interview
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