Senior Administrator

1 day ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeCareer Full time ₱60,000 - ₱80,000

Job Title: Senior Administrator

We are seeking a highly skilled and organized professional to join our team as a Senior Administrator. This is a remote opportunity that offers the chance to work with senior leadership and contribute to the success of our organization.

About the Role:

  1. Calendar Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  2. Communication: Serve as the primary point of contact for internal and external communications on behalf of senior leaders. Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
  3. Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  4. Travel Coordination: Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  5. Administrative Support: Handle confidential information with discretion and professionalism. Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
  6. Team Collaboration: Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements:

  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained

Benefits:

  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule and Location: Remote job with flexible schedule depending on the leader's time zone.

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