Administrative Coordinator

6 hours ago

Davao City, Davao, Philippines beBeeHR Full time ₱250,000 - ₱400,000
Job Description

This is a full-time, permanent position that is primarily remote. The HR & Admin Assistant will be vital in ensuring the smooth delivery of HR services and the day-to-day operations of the department.

The role involves assisting with onboarding, record management, benefits administration, internal communications, and more. You will report directly to the Senior HR & Admin Manager and indirectly to the Chief Administrative Officer.

This job requires excellent organizational skills, attention to detail, and effective communication abilities.

Duties and Responsibilities
  1. Assist in Onboarding: Coordinate checklists, prepare documentation, and ensure timely completion of onboarding tasks.
  2. Support Learning & Development: Help maintain the L&D database and assist with scheduling and documenting training sessions.
  3. Support HR Operations: Assist with company benefits (like HMO and statutory benefits) and track employee transactions and concerns.
  4. Coordinate Timekeeping: Work closely with Accounting to monitor and update leave applications and attendance.
  5. Manage Employee Records: Maintain and update employee 201 files, HR records, and ensure confidentiality and compliance.
  6. Administer Offboarding: Coordinate exit processes, including documentation, clearance tracking, and equipment returns.
  7. Manage Databases: Keep all employee information, HR trackers, and internal databases consistently updated and accurate.
  8. Handle Internal Communications: Send out scheduled announcements such as holiday memos, birthdays, work anniversaries, and other HR-related notifications.
  9. Provide General Admin Support: Offer additional clerical support to ensure smooth HR operations.
Required Skills and Qualifications
  • Detail-Oriented & Dependable: You enjoy organizing, documenting, and following step-by-step processes with precision.
  • Calm & Steady: You work well under pressure and can juggle multiple administrative tasks without missing a beat.
  • Team Player: You're eager to support the Senior HR & Admin Manager and collaborate effectively with other departments.
  • Positive Attitude & Service Mindset: You approach your work with a helpful,

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