Accounts Payable Administrator

Transcom is looking for talented individuals like you to join our awesome team Be the next Accounts Payable Administrator for our Transcom Davao site.

Join our Transcom Family as an Accounts Payable Administrator

The outsourced Accounts Payable (AP) provider will be responsible for executing and managing the full cycle of the company's AP process, including vendor onboarding and invoice processing, contract compliance, payment execution, and supporting cash flow operations. The provider will partner closely with internal stakeholders to ensure accuracy, timeliness, and compliance across all AP functions, while maintaining proactive communication and reporting

Key Responsibilities

Invoice Processing & Intake

● Process vendor invoices with required documentation: itemization, PO or contract match, and department coding

● Route invoices for approval via Stampli in accordance with company SLAs

● Follow up with vendors and internal contract owners when documentation is missing or no contract is on file

Vendor & Contract Compliance

● Maintain and update vendor records in NetSuite and Stampli

● Ensure contract terms and coding rules are followed for all invoice submissions

● Collaborate with procurement to resolve contract gaps and ensure timely approvals

Payment Execution & Treasury Support

● Prepare and execute weekly payment runs across multiple payment methods (ACH, credit card, check, etc.)

● Coordinate with the Accounting team on payment timing, funding needs, and approvals

● Maintain daily cash balances, track upcoming liabilities, and proactively flag large or urgent payments

Employee Expense & P-Card Management

● Review and approve Expensify reports in accordance with the company-wide expense policy

● Manage monthly p-card (Wex) statement reconciliation: download statements, request and gather receipts from cardholders, and ensure all transactions are accurately coded to the appropriate GL accounts

● Partner with employees to resolve non-compliant submissions and clarify policy expectations

Close, Audit & Ad-Hoc Support

● Support month-end AP close tasks including accrual preparation, reconciliations, and aging review

● Respond to audit requests related to vendor payments and expense reports

● Provide ad-hoc reporting or vendor-level insights to Finance and Accounting leadership as needed

Tools & Systems

● NetSuite (ERP – AP ledger, vendor records, GL reconciliation)

● Stampli (Invoice intake and approval routing)

● Tropic (Contract repository and procurement intake)

● Expensify (Employee expense reimbursement review)

● Wex (P-card statement download and reconciliation)

● Bank Portals (Daily balance reporting and payment execution)

● G-Suite / Slack / Asana (Internal communications and status updates)

Performance Expectations

● Daily cash balance reporting delivered at least daily

● 100% of invoices matched to contract or PO, or routed via escalation workflow

● 5 day average invoice processing time from intake to approval

● 95%+ on-time payment rate for critical vendors

● Weekly reporting on AP metrics, exceptions, and payment pipeline

What we are looking for:

To be successful in this role you must…

• University degree or equivalent higher qualification.
• 2-3 years of related experience.

What's in it for YOU

Driven by our "Malasakit" culture, we make certain that our team members are well-cared for. Hence we are proving these employee benefits, which you'll be able to utilize once you join our team

• Day 1 HMO
• Meal & Transportation Allowance
• Rice Subsidy
• Clothing Allowance
• 24/7 Teleconsult
• Free Psychologist Consultation
• In-house & Online Pharmacy
• Scholarship Program
• Retirement Fund
• Free Meal & Medicine (through Transcom's Tap Card Rewards)
• Loyalty Incentives
• Accidental & Life Insurance
• Free Shuttle Service

What Life at Transcom is like

At Transcom, we're relentlessly committed to our clients and each other. Every day, someone starts their journey with Transcom. Taking the potential they have today, and turning it into skills for the future. Getting recognized for working hard, being a team player, and supporting others. Championing positive, lasting change in their teams and communities. That's just how we are at Transcom. Here we care, and root for each other. You're included, just as you are, from day one. And with the right mindset, there's no end to how far we can go together.

We are highly driven by our "Malasakit" culture. Transcom, in its very core, is all about an inclusive team that is focused on people. It all comes down to setting the bar for dignity, equality, and respect. It means that each one takes part in proactively shaping, cultivating, and building the company we want to work and live in. This is why genuine concern is so vital to us.