Senior Client Operations Coordinator

7 days ago

Biñan, Calabarzon, Philippines beBeeSupport Full time $70,000 - $95,000
Executive Support Specialist

This role entails supporting client operations within a fast-paced, multi-service agency setting. Key areas of focus include calendar and project management, client communication, and coordination of media shoots and deliverables using Notion as the primary project management system.

Main Responsibilities:
  • Maintain detailed calendars, project timelines, and task tracking within Notion to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Draft follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards across multiple service verticals.
  • Keep communications and files organized; tag leads in CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
  • Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
Essential Qualifications & Experience:
  • A minimum of 5.5+ years of experience supporting executives in fast-paced creative or service-based businesses; experience with real estate media or production workflows is highly desirable.
  • A proactive, self-starter mindset is required.
  • Excellent written and verbal communication skills are essential.
  • High proficiency in Notion is necessary; familiarity with project management tools, G Suite, Dropbox, and CRM is also beneficial.
  • A detail-oriented and deadline-driven individual is required.
  • A client- and team-oriented mindset is crucial.

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