Talent Sourcing Specialist

Enterprise Management Solutions, Inc. is seeking a talented individual to fill the position of Talent Acquisition Specialist.

This role plays a key part in developing and maintaining recruitment pipelines for various positions across industries.

• Source and screen qualified candidates to support staffing needs of multiple companies managed by Enterprise Management.

• Post job openings and manage applicant tracking systems across multiple organizations
• Conduct phone screens, candidate assessments, and interview coordination with hiring teams
• Create and maintain candidate pools for high-volume, mission-critical roles (e.g., nurses, case managers, kitchen staff, facilities)
• Maintain weekly hiring activity reports and provide regular updates to HR leadership
• Draft and send offer letters, facilitate reference checks, and initiate background screenings
• Coordinate new hire onboarding and orientation in partnership with HR generalists
• Manage onboarding and offboarding processes for positions the Specialist recruits for, ensuring smooth transitions, exit documentation, and internal workflow completion
• Participate in employee orientation tasks as scheduled by the supervisor, including welcome sessions, systems onboarding, and policy briefings
• Attend and participate in regular HR and team meetings as scheduled by the supervisor
• Maintain a centralized list of approved staffing agencies and coordinate with them to support urgent or temporary staffing needs when in-house recruitment efforts are underway
• Advise the payroll unit of caseload assignment at onboarding for staff hired at various entities
• Ensure payroll adds or removes new and terminated employees from master compensation sheets accordingly
• Based on position title, ensure the appropriate supervisor is assigned to new hires in Paycom
• Draft and issue all new hire offers/contracts based on job descriptions, budget, and role-specific guidelines
• Enroll all new hires into orientation by scheduling orientation dates and assigning a lifecycle liaison; document these assignments on the HR Dashboard Google Sheet and notify staff of changes
• Ensure all active job descriptions in Paycom with assigned position seats remain posted through a corresponding requisition at all times, even after the position is filled
• Sponsor Indeed ads only for vacant positions
• Screen all applicants daily with the goal of zero unscreened applicants at the end of each day; reject unqualified applicants and rate qualified applicants to build a strong candidate pool
• Ensure continuity of services during personal absences by designating ranking staff to assume responsibilities beyond normal non-working hours
• Respond to voicemails within 2 business hours
• Acknowledge email inquiries within 1 business hour; if outside scope, warmly transfer to appropriate team member
• Initiate resolution of intranet tickets within 4 business hours
• Represent Enterprise Management at job fairs, career events, and community outreach activities
• Maintain strong relationships with universities, training programs, licensing boards, and community partners
• Collaborate with compliance and credentialing staff to ensure all hires meet required qualifications
• Conduct workforce data analysis to monitor time-to-fill, turnover, and sourcing trends
• Recommend enhancements to recruitment platforms, outreach efforts, and employer branding strategies
• Assist the supervisor with any work-related tasks as requested

• 13 AIHR certifications
• SHRM certification
• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Minimum 2 years of recruiting or talent acquisition experience required
• Experience recruiting in healthcare, human services, or nonprofit settings strongly preferred
• Familiarity with labor laws and EEO/AA regulations a plus