Business Operations Support Specialist

1 day ago

Cainta, Calabarzon, Philippines beBeeOperations Full time ₱648,000
Job Title: Operations Coordinator

We are seeking an experienced and organized professional to join our team as an Operations Coordinator. In this role, you will be responsible for providing administrative support to our divisions, focusing on operations and management.

Responsibilities:
  • Manage multiple email inboxes, including those of executives, and handle client communications and inquiries within 24-hour response times
  • Generate quotes and invoices using job management software, ensuring accurate job costing and timely billing
  • Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites
  • Manage accounts receivable processes and reduce aging by 30%
  • Upload and match supplier invoices to correct jobs within the software for accurate job profitability tracking
  • Coordinate with project managers on project administration and resource allocation
  • Organize and maintain all job documentation, compliance records, and workplace health and safety requirements
  • Support the transition from paper-based safety documentation to digital systems
  • Create and maintain Standard Operating Procedures (SOPs) for all business processes
  • Maximize utilization of job management software features and ensure best practices across the platform
Requirements:
  • Strong experience in construction or trades industry operations
  • Proficiency with job management software, preferably with a strong understanding of industry-specific software
  • Excellent written and verbal communication skills
  • Experience with invoicing, accounts receivable, and basic financial administration
  • Strong organizational skills and attention to detail
  • Understanding of local industry practices and compliance requirements
  • Comfortable with technology adoption and process documentation

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