Senior Administrative Professional

7 days ago

Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱6,000,000
Job Overview

We are seeking a highly organized, proactive, and detail-oriented administrative professional to provide exceptional support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
  • Administrative Support: Manage calendars, schedule meetings, and coordinate appointments across Australian time zones, ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Cultural Alignment: Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • Ai & Technology: Proactively use AI technologies to improve efficiency, quality, and scalability of work, including drafting content, automating tasks, improving research accuracy, and summarizing data, while validating AI outputs for accuracy and professionalism.
Qualifications:
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
    • Proficiency in Microsoft Office Suite and Google Workspace.
    • Familiarity with project management tools and CRM platforms is a plus.
    • Exceptional written and verbal communication skills in English, with a professional and polite demeanor.

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