Virtual Operations Manager

4 hours ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱4,000 - ₱5,500
Administrative Support Specialist

This multifaceted role involves managing various administrative tasks, providing support to management, and assisting with financial processes.

  • Organize and maintain written and digital records, including data entry and document management.
  • Coordinate and manage calendars, schedules, and appointments across different time zones.
  • Draft, proofread, and manage correspondence, reports, and presentations.
  • Conduct research, collect data, and provide information to support decision-making.
  • Prepare and maintain meeting agendas, minutes, and follow-ups.
Sales and Recruiting Support
  • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and client communications.
  • Assist in implementing new sales programs, procedures, and systems.
Financial Support
  • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
  • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
Technical Skills and Qualifications
  • Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
  • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
  • Communication: Excellent command of English, both written and verbal.
  • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Problem-Solving: Independent problem solver with innovative solutions.
  • Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
  • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

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