Highly Organized Support Specialist

2 days ago

Baguio City, Cordillera, Philippines beBeeAdministrative Full time ₱3,500,000 - ₱6,000,000

Job Overview

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  • Proactive administrative support, encompassing tasks related to property spreadsheets, calendars, client lists, lead generation, and research are essential for this role.
  • Administer bi-weekly edits of property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform.
  • Provide regular updates of the online calendar via Google.
  • Ensure new additions to client lists are marked as Marketing to receive newsletters on a monthly basis.
  • Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites under supervisor guidance.
  • Input data including creation of Companies and their related Contacts with names, emails, phone numbers, and religious affiliation.
  • Connect with clients on social media platforms: follow on Facebook, LinkedIn, YouTube, and connect with current contacts on LinkedIn.
  • Conduct research on events, religious affairs of interest, and news sources to contribute to engagement strategies.
  • Offer comprehensive administrative support to the executive team as needed.
  • Maintain organized records of documents, spreadsheets, and correspondence.
Key Qualifications:
  1. ">
  2. Previous experience as an Administrative Assistant or Executive Assistant is required.
  3. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar) is essential.
  4. Experience with CRM software, preferably HubSpot, is beneficial.
  5. Excellent organizational and time management skills are necessary.
  6. Strong attention to detail and accuracy in editing spreadsheets and managing data are crucial.
  7. Ability to conduct research and present findings effectively is required.
  8. Excellent verbal and written communication skills are necessary.
  9. Ability to work independently and manage multiple tasks efficiently is essential.
  10. Strong problem-solving skills and proactive attitude are beneficial.

Preferred Skills:

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  • Familiarity with social media platforms and online research tools is advantageous.
  • Experience in lead generation and client relationship management is beneficial.
  • Knowledge of the real estate industry and property management is desirable.
  • Experience in creating and managing marketing lists is beneficial.
  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders are necessary.

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