Streamline Backend Operations Specialist

3 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $45,000 - $60,000
Operational Support Specialist

We are seeking a highly organized and financially savvy operational support specialist to streamline our backend operations.

Key Responsibilities:
  • Administrative Operations
    • Manage documents, trackers, and operational workflows.
    • Oversee and audit time tracking for all contractors and external staff.
    • Prepare and send contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Management
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
    • Assist in processing payments while keeping records organized and up to date.
    • Support with finance-related administration: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination
    • Research relevant awards, events, partnerships, and apply as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions.
  • Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.
  • Detail-Obsessed: Never misses a follow-up, deadline, or formatting error.
  • Communication: Professional communication skills, both written and verbal.

This is a part-time or full-time role, working independently as an independent contractor. You will be comfortable working in a fast-paced startup landscape and have experience with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.

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