Executive Assistant to the CEO

2 days ago


Quezon City, National Capital Region, Philippines REGAN INDUSTRIAL SALES, INC Full time

About the Role:

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a dynamic and fast-paced environment at Regan Industrial Sales, Inc.

This role is a unique opportunity for an experienced professional to serve as the CEO's right-hand person, ensuring smooth operations across all aspects of the business.

The ideal candidate will be a skilled communicator, a strategic thinker, and an adept problem solver who can manage diverse tasks with efficiency and discretion.

Key Responsibilities:

Administrative Support:

Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating meetings across multiple businesses.

Communication Management:

Draft, review, and respond to correspondence on behalf of the CEO, ensuring clear and professional communication with clients, partners, and internal teams.

Meeting Facilitation:

Attend meetings with/or on behalf of the CEO, take comprehensive notes, and follow up on action items to ensure effective execution and progress.

Client Engagement:

Represent the CEO in client meetings and discussions, maintaining a professional demeanor and building strong relationships to foster business growth and development.

Project Coordination:

Oversee and manage special projects as directed by the CEO, ensuring deadlines are met and objectives are achieved.

Operational Support:

Assist with the day-to-day operations of the businesses, including coordinating with various departments, handling logistics, and resolving operational issues as they arise.

Travel Coordination:

Arrange and manage travel itineraries, accommodations, and other logistics for the CEO and other key stakeholders.

Document Management:

Prepare, review, and organize documents, presentations, and reports for internal and external use.

Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion, maintaining a high level of trust and integrity.

Qualifications:

Experience:

Minimum of 3 years experience in an Executive Assistant or similar role, preferably supporting a CEO or senior executive.



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