Project Scheduler

1 day ago

Makati City, National Capital Region, Philippines beBeeScheduler Full time $40,000 - $60,000
Project Scheduler">

This is a 100% remote role requiring the ability to start work at 4am PHT / 1:30am IST.

About the Role:

As Project Scheduler, you will be responsible for managing project pipelines and scheduling across multiple inspection sites for various verticals. This involves coordinating and optimizing project timelines to ensure timely execution and efficiency in operations, while maintaining data integrity of scheduling systems.

Responsibilities:

  • Schedule Management: Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments and deadlines.
  • Assist with maintaining upcoming scan lists.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements (e.g., as-builts).
    • Maintain relevant tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.

Key performance indicators include timely project completion, effective collaboration with cross-functional teams, and high-quality scheduling solutions.

Qualifications:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields.
  • Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

What We Offer:

  • Work-from-home environment: flexibility for employees should be the norm for companies.
  • Autonomy and upward mobility.
  • Diverse, equitable, and inclusive culture: a place where your voice matters.
    • Statutory Benefits
    • Annual Leave

At our company, we value diversity, equity, and inclusion, striving to build a workplace that represents the world around us.

We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.

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