Operations Support Specialist

1 week ago

Barcelona, Philippines beBeeAdministrative Full time $12,000 - $18,000
Job Overview

The Operations Administrative Assistant plays a pivotal role in supporting core business functions to ensure seamless operations. This role encompasses day-to-day tasks across various administrative areas, including banking, payroll, bill pay, and tax documentation.

Main Responsibilities:
  • Manage financial transactions, reconcile statements, and maintain accurate records
  • Own the day-to-day management of Bill.com, including invoice entry, coding, approvals, and payment execution
  • Communicate with vendors to confirm payment timing, request documentation, and resolve discrepancies
  • Track aging payables and flag overdue items or payment risks
  • Run biweekly payroll in Gusto for employees and contractors, ensuring timely and accurate payment
  • Manage bonuses, commissions, and contractor disbursements in coordination with department leads
  • Maintain payroll records and documentation in accordance with compliance standards
  • Prepare payroll reports and support audits or reporting requests as needed
  • Enter and categorize transactions in QuickBooks and/or Finaloop to maintain accurate records
  • Support cross-system reconciliation across bank accounts, Bill.com, Gusto, and internal records
  • Maintain organized financial documentation to support reporting and compliance
  • File sales tax returns accurately and on time across applicable states
  • Coordinate with the CPA to support sales tax compliance and respond to documentation requests
  • Organize and maintain tax-related records to support annual filings and audits
  • Prepare and submit documentation needed for year-end tax prep in coordination with the CPA
  • Set up new employee and contractor accounts across Google Workspace, Slack, Gusto, and other internal platforms
  • Prepare and maintain onboarding materials, including welcome packets, policies, and documentation checklists
  • Coordinate with department leads to ensure smooth onboarding and system access
  • Support internal tracking of onboarding progress and documentation status
  • Assist with scheduling internal meetings, vendor calls, and other logistics as needed by the leadership team
  • Maintain organized shared drives, folders, and documentation systems
  • Draft SOPs and internal process documentation related to the role's responsibilities
  • Support ad hoc administrative needs across operations, finance, HR, marketing and general business functions and projects

  • Operations Support Specialist

    1 week ago

    Barcelona, Philippines beBeeoperations Full time ₱45,000 - ₱65,000

    Job SummaryWe are seeking an Operations Support Specialist to join our team. The ideal candidate will have strong technical skills, excellent communication abilities, and a passion for streamlining processes.

  • Operations Support Specialist

    1 week ago

    Barcelona, Philippines beBeeOperational Full time ₱5,500,000 - ₱7,500,000

    Job Title: Operations Support SpecialistWe are seeking a skilled and detail-oriented individual to join our team as an Operations Support Specialist. This role will play a crucial part in supporting the HR function by assisting with various operations activities and ensuring the smooth execution of processes.Responsibilities:Deliver an exceptional employee...

  • Support Operations Specialist

    1 week ago

    Barcelona, Philippines beBeeSupport Full time ₱250,000 - ₱500,000

    Support Operations Specialist">You will be the backbone of our business, providing administrative support to our owner. This role is ideal for someone who excels in organization, thrives in fast-paced environments, and enjoys balancing business operations with occasional personal tasks. You'll help us stay focused and effective by managing communication,...

  • Support Healthcare Operations Specialist

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱6,000 - ₱10,500

    Administrative Support SpecialistWe are seeking a skilled and detail-oriented Administrative Support Specialist to support healthcare professionals and businesses with administrative tasks. The ideal candidate will have exceptional English communication skills, both written and verbal, and be proficient in using software and tech tools.This role is ideal for...

  • Business Operations Support Specialist

    1 week ago

    Barcelona, Philippines beBeeAdministrative Full time ₱600,000 - ₱1,000,000

    We are seeking a skilled Business Operations Support Specialist to join our team. This individual will be responsible for providing administrative support to senior executives, including managing calendars, scheduling meetings, and preparing documents.Key ResponsibilitiesProvide exceptional administrative support to senior executives, ensuring seamless...

  • Financial Operations Support Role

    1 week ago

    Barcelona, Philippines beBeeFinancial Full time $7,200 - $7,800

    Financial Operations SpecialistThis role is ideal for a detail-oriented and organized professional looking to grow into a broader finance operations position.The Financial Operations Specialist will support the growth and success of our organization by providing exceptional financial support. With a strong foundation in accounting and bookkeeping, this...

  • Support Operations Manager

    1 week ago

    Barcelona, Philippines beBeeCustomer Full time ₱35,000 - ₱45,000

    Job TitleAs a Support Operations Manager, you will play a pivotal role in leading and developing our client's support team.ResponsibilitiesSupervise, mentor, and develop a team of customer support specialists to deliver exceptional client experiencesOversee daily support operations including ticket management and call queuesMonitor team performance and...

  • Operational Support Specialist

    1 week ago

    Barcelona, Philippines beBeeOperations Full time $2,000 - $3,000

    Assistant Operations Manager JobDeliver exceptional operational support to drive business success.Spearhead firm-wide initiatives and workflows, ensuring seamless day-to-day operations and efficient client service delivery.Develop and implement processes for routing inquiries and monitoring timely resolution.Track progress on departmental projects and...

  • Technical Support Specialist for Restaurant Operations

    1 week ago

    Barcelona, Philippines beBeeIT Full time ₱800,000 - ₱1,000,000

    Restaurant Operations IT Support SpecialistThis role is critical for ensuring smooth IT system functioning across multiple venues, especially during trading hours.You will work remotely to support various IT systems and platforms, with occasional on-site visits as needed. This is an excellent opportunity for problem-solvers who thrive in fast-paced...

  • Operations Support Specialist

    1 week ago

    Barcelona, Philippines beBeeOperations Full time ₱4,000 - ₱6,000

    About the OpportunityWe're seeking a detail-oriented individual to join our team as an Operations Assistant.As a key member of our support staff, you will play a vital role in setting up essential tools and processes, organizing data, supporting workflows, and building dashboards.Your primary responsibility will be to implement and configure various tools...