
Business Coordinator
2 days ago
The Operations Associate is a crucial role within the Global Payroll team, providing critical financial and operational coordination.
This position entails accurate budget tracking, vendor payment processing, and financial variance resolution, as well as supporting team-wide operations such as meetings and executive presentation preparation.
To excel in this position, one must possess effective communication skills, adaptability, and the ability to collaborate with diverse individuals from various countries, cultures, and professional backgrounds.
This is an excellent opportunity for early-career professionals to gain broad exposure to business operations, finance, and team coordination within a global enterprise.
Key Responsibilities- Budget Monitoring & Analysis
- Compare monthly budget versus actuals and identify key variances
- Partner with Finance Business Partners and Accounting to research and explain discrepancies
- Assist in preparing variance commentary and reporting for leadership review
- Vendor Purchase Orders & Invoice Management
- Create and maintain purchase orders for payroll vendors
- Code and submit vendor invoices to Source-to-Pay (A/P) for processing
- Track invoice and purchase order status
- Vendor & Stakeholder Support
- Act as the first point of contact for payroll vendors regarding payment status inquiries
- Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues
- Financial Research & Problem-Solving
- Investigate department charges that appear out of scope or misaligned with budget expectations
- Analyze data and propose solutions, demonstrating sound judgment and critical thinking
- Support ad-hoc financial and operational projects as assigned by the VP
- Team & Presentation Support
- Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions
- Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations
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