Senior Business Operations Coordinator

Job Summary

This role offers an exciting opportunity to support senior executives and contribute to the growth of a global organization.

As a key member of our team, you will be responsible for delivering top-tier support to senior leaders, streamlining operations, and driving success in executive recruitment.

Key Responsibilities

• Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
• Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
• Oversee document management, including sensitive client files and project tracking.
• Perform in-depth research for executive decisions, candidate profiles, and market insights.
• Coordinate with internal teams on ad-hoc projects and executive initiatives.
• Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
• Plan and execute executive events, board meetings, and leadership workshops.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Familiarity with Microsoft Office Suite Word, Excel, PowerPoint, Outlook and tools like Google Workspace.
• Exceptional organizational and multitasking skills in fast-paced environments.
• Superior written and verbal communication abilities.
• Discretion in handling confidential and sensitive information.
• Keen attention to detail with a commitment to accuracy.
• Ability to operate independently while collaborating effectively in teams.
• Adaptable mindset for dynamic priorities.

Benefits

• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Career Development

• Experience in a rapidly expanding global organization.
• Opportunity to broaden responsibilities in executive support and recruitment strategy.
• Hands-on learning in high-level talent acquisition and leadership development.

Our Culture

• Flat management structure with direct access to decision-makers.
• Collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Us
Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to markets, stakeholders, and high-stakes talent acquisition that drives business growth.

Professional Growth

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical recruitment practices.

Pay Equity

We are committed to pay equity and conduct periodic pay equity analyses.

Country-Specific Information

Employment laws and practices can vary significantly across countries. We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. Language: Where required by law or where it significantly enhances accessibility, we will provide key employment information in relevant local languages.
2. Cultural Sensitivity: While maintaining our commitment to equal opportunity and non-discrimination, we respect cultural diversity across countries and strive to balance international best practices with sensitivity to local customs and norms.
3. Work Authorization: Compliance with local work authorization requirements is essential. Please be prepared to provide necessary documentation as required by national laws.

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