Business Support Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeExecutive Full time $60,000 - $70,000
Senior Executive Assistant

This is a dynamic role that plays a pivotal part in supporting the Vice Presidents of Sales and Business Development. As a key member of the team, you will be responsible for managing calendars, emails, travel arrangements, and communications for the Vice Presidents.

The ideal candidate will have exceptional organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat. You should also possess strong communication skills – clear, professional, and confident when reaching out to stakeholders or navigating competing demands.

  • Key Responsibilities:
  • Manage calendars, emails, travel arrangements, and communications for the Vice Presidents.
  • Schedule internal and external meetings across multiple time zones, ensuring all parties are aligned and prepared.
  • Prepare materials for meetings, workshops, and conferences, including agendas, presentations, and travel arrangements.
  • Own administrative tasks that keep both Vice Presidents focused on strategic work and high-value relationships.
  • Review CRM (HubSpot) regularly to identify follow-ups, schedule stakeholder meetings, and support deal progression.
  • Conduct outreach (email and phone) to connect with decision-makers and schedule discovery or follow-up meetings.
  • Research schools and districts to find missing contacts or key stakeholders and update CRM records accordingly.
  • Track touchpoints, update notes, assign tasks, and ensure CRM records are accurate, current, and visible across teams.

Requirements:

  • Proven experience as an Executive Assistant, Sales Coordinator, or similar support role in a fast-paced, collaborative environment.
  • Excellent organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat.
  • Strong communication skills – clear, professional, and confident when reaching out to stakeholders or navigating competing demands.
  • Experience using CRM tools (HubSpot preferred), Google Workspace, and other digital productivity platforms.
  • A proactive, self-starting mindset – you're someone who sees what needs to be done and makes it happen.
  • Ability to shift between internal team coordination and client-facing communication with ease and professionalism.
  • Comfort with research, outreach, and appointment setting – you're not afraid to dig in, follow up, and close the loop.

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