Highly Organized Administrative Assistant
2 days ago
This highly organized and proactive role provides direct support to our CEO, ensuring seamless communication, efficient task management, and optimal use of their time.
Key Responsibilities- Attend all CEO calls, providing real-time support and ensuring smooth communication.
- Document key decisions, action items, and follow-ups with meticulous call notes.
- Anticipate the CEO's needs during calls and respond swiftly and accurately.
Proactive Follow-Up & Task Management
- Track and manage all CEO action items, ensuring timely completion and follow-up.
- Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks.
- Maintain a robust system for tracking and reporting the status of ongoing projects.
Professional Communication & Correspondence
- Draft and manage all CEO correspondence, including emails and reports.
- Manage and curate the CEO's online presence, responding to messages and drafting posts.
- Ensure all communication maintains a professional tone and adheres to high standards.
Calendar & Schedule Management
- Maintain and oversee the CEO's complex calendar, scheduling meetings and travel arrangements.
- Resolve scheduling conflicts efficiently, ensuring optimal time management.
- Provide timely reminders and updates for upcoming appointments and deadlines.
- Exceptional Attention to Detail: Maintain accurate records and ensure consistency.
- Proactive & Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.
- Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.
- High Level of Responsibility & Discretion: Handle confidential information with utmost professionalism.
- Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.
- Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance.
-
Highly Organized Executive Assistant
1 day ago
Mandaluyong City, National Capital Region, Philippines beBeeSupport Full time ₱80,000 - ₱120,000Job SummaryWe are seeking a highly organized and experienced administrative professional to provide proactive support to senior leadership.This role requires exceptional attention to detail, complex scheduling management, and a proactive approach to dynamic priorities.Schedule Management: Manage schedules across multiple time zones, ensuring effective time...
-
Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time $8,400Unlock Your Potential as a Highly Organized Architectural Manager AssistantWe are seeking an exceptional and proactive team player to support our architecture manager with daily administrative and coordination tasks. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities.Key...
-
Highly Organized Administrative Professional
2 days ago
Mandaluyong City, National Capital Region, Philippines beBeeExecutive Full time ₱60,000 - ₱100,000Executive Assistant OpportunityWe are seeking a highly organized and experienced administrative professional to provide proactive support to senior leadership across multiple functional areas.Calendar and Schedule Management:Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetingsCoordinate and...
-
Highly Organized Administrator
2 days ago
Marikina City, National Capital Region, Philippines beBeeAdministrative Full time A$1,000 - A$1,100Job OverviewWe are seeking an organized and detail-oriented Administrative Support Professional to assist the Director and ensure the smooth operation of all departments.The ideal candidate will have prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry. Proficiency in Excel, Trello,...
-
Mandaluyong City, National Capital Region, Philippines beBeeExecutive Full time ₱500,000 - ₱750,000Job OverviewWe are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team.This role involves performing high-level administrative tasks and providing support to senior-level managers.Key Responsibilities:Managing complicated schedules and coordinating logisticsProviding comprehensive...
-
Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time $4,160 - $20,800Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support for our clients.The ideal candidate will have strong organizational skills, be proficient in productivity tools, and possess excellent communication skills.Main Responsibilities:Manage and organize calendars, schedule appointments, and...
-
Highly Organized Executive Assistant
2 days ago
Quezon City, National Capital Region, Philippines beBeeAdministrative Full time $20,000 - $40,000About the Position:We are seeking an organized and proactive executive assistant to support one or more executives at a skilled trades company.The ideal candidate is a strong communicator, tech-savvy, and comfortable working independently in a fast-paced environment.Key Responsibilities:Manage executive calendars, schedule meetings, and send...
-
Remote Administrative Assistant Opportunity
2 days ago
Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time $30,000 - $50,000Remote Administrative Assistant OpportunityWe're seeking a highly organized and detail-oriented individual to join our team as a full-time and part-time Remote Administrative Assistant. This role offers flexibility and growth opportunities, making it an ideal choice for those looking to advance their careers.About the Role:Manage client calendars and emails...
-
Office Administrator Assistant
2 days ago
Mandaluyong City, National Capital Region, Philippines beBeeExecutive Full time ₱360,000 - ₱420,000Job DescriptionThe ideal candidate will provide exceptional support to a busy executive, handling calendar and travel management, communication, project coordination, event planning, and administrative tasks.This role requires a highly organized individual with strong time management skills, excellent written and verbal communication skills, and proficiency...
-
Highly Organized Support Specialist
2 weeks ago
Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱28,000 - ₱36,000Operations Administrative Assistant JobWe are seeking an organized and proactive Administrative Assistant to provide critical support to the Office Manager and Heads of Operations.This role ensures smooth day-to-day operations, enabling leadership to focus on strategic initiatives, cross-functional coordination, and business continuity planning.The ideal...
