Highly Organized Administrative Support Specialist
2 days ago
Unlock Your Potential as a Highly Organized Architectural Manager Assistant
We are seeking an exceptional and proactive team player to support our architecture manager with daily administrative and coordination tasks. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities.
Key Responsibilities:
- Sort and prioritize emails, draft responses, and flag urgent messages
- Open and organize tasks for the architecture manager
- Maintain task management systems and follow up on pending items
- Schedule meetings, manage calendars, and coordinate project timelines
- Handle basic document organization and report preparation
- Ensure efficient workflow by assisting in administrative duties as needed
Required Skills and Qualifications:
- Minimum 3 years of experience as an executive assistant, project coordinator, or similar administrative role, preferably in architecture or construction
- Strong organizational and time management skills
- Excellent English communication skills (both written and verbal)
- Experience with email management and task management software
- Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets)
- Ability to handle confidential information with discretion
Benefits:
- Full-time remote work from home opportunity
- Flexible work schedule from 9 AM - 5 PM EST
About the Opportunity:
This is a dynamic and exciting opportunity to join a remote company that values flexibility and work-life balance. As an architectural manager assistant, you will play a critical role in supporting our architecture manager and contributing to the success of our team.
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