Highly Organized Executive Assistant

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time $20,000 - $40,000

About the Position:

  • We are seeking an organized and proactive executive assistant to support one or more executives at a skilled trades company.

The ideal candidate is a strong communicator, tech-savvy, and comfortable working independently in a fast-paced environment.

Key Responsibilities:

  • Manage executive calendars, schedule meetings, and send reminders
  • Organize inboxes, respond to emails, and prioritize communications
  • Prepare reports, presentations, or meeting notes as needed
  • Coordinate internal and external meetings, including Zoom/Google Meet or in-person logistics
  • Handle travel arrangements and expense tracking (when applicable)
  • Assist with project coordination, team communications, and deadline tracking
  • Maintain confidentiality and professionalism in all interactions

Why This Role Matters:

  • Work remotely with well-established companies
  • Long-term placement opportunities with potential for advancement
  • Clear onboarding process and ongoing support from our team
  • Be part of a mission-driven team supporting essential service businesses

What We're Looking For:

  • Fluent English speaker with excellent verbal and written communication skills
  • 2+ years of experience as an executive assistant, virtual assistant, or similar administrative role
  • Strong organizational and time management skills
  • Tech-savvy: comfortable with tools like Google Workspace, Microsoft Office, Zoom, Slack, and project management tools
  • Self-motivated, detail-oriented, and able to prioritize tasks with minimal supervision

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